{"id":"fpa-hours-to-fte-gap-lines","audience":"fpa","category":"finance-work","track":"finance","technique":"constraints","level":"beginner","title":"Convert workload hours to FTE and show the staffing gap","free":false,"task":"You're sizing a team from workload hours. Write a prompt for plain text with lines starting \"Productive hours per FTE:\", \"FTE needed:\", \"Current FTE:\" and \"Gap:\", each with the math to two decimals. Productive hours per FTE is 2,080 paid hours minus 260 hours of holidays and leave. Don't mention overtime or contractors. Under 60 words. No bullets or numbering. Say FTE; never use the words headcount, heads or staff.","materialLabel":"Workload and staffing figures (attached to your prompt automatically)","material":"WORKLOAD SIZING - Reporting team, FY27, Millbrook Foods\n\nForecast workload: 6,240 hours per year.\nPaid hours per full-time employee: 2,080 per year.\nHolidays and leave per employee: 260 hours per year (not available for work).\nCurrent full-time employees: 3.\n\nMethod: FTE needed = workload hours / productive hours per FTE. Gap = FTE needed - current FTE.\n\nNotes: the manager says the team 'always manages with overtime' and suggested hiring a contractor. Neither is part of the FTE calculation. Round to two decimals.","rules":[{"type":"plainText"},{"type":"maxWords","max":60},{"type":"maxBullets","max":0}],"promptHints":[{"label":"Names the four lines","patterns":["productive hours per fte","fte needed","current fte","gap"]},{"label":"Subtracts leave","patterns":["2,080 - 260","leave"]},{"label":"Asks for two decimals","patterns":["two decimals"]},{"label":"Bans side topics","patterns":["(do not|don'?t).*(overtime|contractor)"]},{"label":"Caps length","patterns":["\\d+\\s*words","plain"]}],"mistakes":[{"title":"Dividing by 2,080","why":"The AI uses paid hours and gets 3.00 FTE needed.","fix":"Say: \"Productive hours = 2,080 - 260.\"","checks":["r0","r1"]},{"title":"Suggesting overtime or contractors","why":"The AI proposes covering the gap with a contractor.","fix":"Add: \"Do not mention overtime or contractors.\"","checks":["r2"]},{"title":"Wrong rounding","why":"The AI shows 3.4 or 3.429.","fix":"Add: \"Two decimals.\"","checks":["r1"]},{"title":"Markdown extras","why":"The AI adds bold labels, headings and a closing note.","fix":"Say: \"Plain text, no bold. Output only the lines asked for.\"","checks":["plainText","maxBullets"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting and runs past word limits.","fix":"Ask for fewer words than the real cap and keep each line short.","checks":["maxWords"]}],"hint":"FTE sizing starts with productive hours. State the subtraction, the divisor and the bans.","rubricLabels":["The line starting \"Productive hours per FTE:\" shows 2,080 - 260 = 1,820","The line starting \"FTE needed:\" shows 6,240 / 1,820 = 3.43 and the line starting \"Current FTE:\" shows 3","The line starting \"Gap:\" shows 3.43 - 3 = 0.43, and the output never mentions overtime or contractors, and the output never uses the words headcount, heads or staff"]}