{"id":"fpa-recruiter-capacity-active-reqs-gap-lines","audience":"fpa","category":"finance-work","track":"finance","technique":"constraints","level":"intermediate","title":"Size recruiter capacity from active requisitions and compare to staff","free":false,"task":"You're sizing recruiting capacity for the head of People. Write a prompt for plain text with lines starting \"Active reqs:\", \"Recruiters needed:\", \"Current capacity:\", \"Gap:\" and \"Not counted:\". Count only active requisitions (leave out those on hold). Round recruiters needed up to the next half recruiter. Count part-time recruiters at their FTE share. Show the math. Under 80 words.","materialLabel":"Source material (attached to your prompt automatically)","material":"RECRUITING CAPACITY - Nov 2026\n\nOpen requisitions: 52 in total, of which 10 are on hold (hiring manager paused them).\nWorkload standard: one full-time recruiter can carry 8 active requisitions.\n\nRecruiting team:\n- 4 full-time recruiters\n- 1 part-time recruiter working 50% of a full-time schedule\n- 1 contractor sourcer who finds candidates but does not own requisitions\n\nNotes: the head of People believes the team needs \"about 7 recruiters\" because the total of 52 divided by 8 is 6.5. The 10 held requisitions may restart in January, but no restart has been approved. Capacity is measured in full-time equivalents (FTE). The department budget allows adding recruiters only with CFO approval.","rules":[{"type":"plainText"},{"type":"maxWords","max":80}],"promptHints":[{"label":"Names the five lines","patterns":["active reqs","recruiters needed","current capacity","gap","not counted"]},{"label":"Excludes held reqs","patterns":["on hold","active"]},{"label":"Counts part-time as FTE","patterns":["fte","50%","part-time"]},{"label":"Sets the rounding","patterns":["half","round up"]},{"label":"Caps length","patterns":["\\d+\\s*words","under \\d+"]}],"mistakes":[{"title":"Counting held requisitions","why":"The AI uses 52 and gets 6.5.","fix":"Say: \"Count active requisitions only: 52 minus 10 on hold.\"","checks":["r0","r1"]},{"title":"Counting the contractor","why":"The AI adds the sourcer to capacity.","fix":"Add: \"The sourcer does not own requisitions: not counted.\"","checks":["r2"]},{"title":"Wrong rounding","why":"The AI rounds to 6.","fix":"Add: \"Round up to the next half recruiter.\"","checks":["r1"]},{"title":"Markdown extras","why":"The AI adds bold labels, headings and a closing note.","fix":"Say: \"Plain text, no bold. Output only the lines asked for.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting and runs past word limits.","fix":"Ask for fewer words than the real cap and keep each part short.","checks":["maxWords"]}],"hint":"Say what counts, what doesn't and how to round, then ask for the math.","rubricLabels":["The five lines start Active reqs:, Recruiters needed:, Current capacity:, Gap: and Not counted: in that order, and Active reqs shows 52 - 10 = 42","Recruiters needed shows 42 / 8 = 5.25, rounded up to 5.5, and Current capacity shows 4 + 0.5 = 4.5 FTE","Gap shows 5.5 - 4.5 = 1.0 FTE, and Not counted names the 10 held requisitions and the contractor sourcer"]}