{"id":"hr-accommodation-request-intake-summary","audience":"hr","category":"people-work","track":"people","level":"advanced","technique":"audience","title":"Summarize an accommodation request for the HR lead","free":false,"task":"Summarize the manager's message for HR lead Dolores Pike in plain text, under 120 words, as four labeled lines: Request:, Facts given:, Not stated:, Questions for HR:. Include only what was written. Do not record any diagnosis or medical details, do not say whether the request will be approved, and do not give legal conclusions. Questions for HR: lists at most 3 questions and may mention the process, not the law. HR reviews before anything is shared.","materialLabel":"Manager's message (attached to your prompt automatically)","material":"Slack message from Wen Ma (Team Lead, Records) to HR, Nov 6:\n\"Hi, one of my team, Paul Anders, came to me today. He asked if he could start at 10 instead of 8 for the next few months because of treatments he's having. He didn't say what they are and I didn't ask. He is on the evening records team and he'd still do 8 hours. Our coverage need is 8 to 4 but we have overlap on Tues/Thurs. I told him I'd pass it on, I didn't promise anything. He's been on a warning for attendance since September, not sure if that matters. Honestly I think he's making excuses, but you decide. Can someone call me before I reply to him? He'd like an answer by Friday.\"","rules":[{"type":"maxWords","max":150},{"type":"plainText"}],"mistakes":[{"title":"Repeating the opinion","why":"The AI includes 'manager thinks he is making excuses'.","fix":"Say: \"Include only what was written as facts; leave out opinions.\"","checks":["r2"]},{"title":"Deciding","why":"The AI recommends approving or denying.","fix":"Say: \"Do not say whether it will be approved.\"","checks":["r2"]},{"title":"Missing the unknowns","why":"The AI skips what is not stated.","fix":"Say: \"Add a Not stated: line listing what is unknown.\"","checks":["r1"]},{"title":"Labels","why":"The AI writes a narrative.","fix":"Say: \"Four lines with these exact labels.\"","checks":["r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]},{"title":"Markdown","why":"The AI bolds words or adds headings.","fix":"Say: \"Plain text, no bold, no headings.\"","checks":["plainText"]}],"promptHints":[{"label":"Named reader","patterns":["dolores","hr lead"]},{"label":"Four labels","patterns":["request:","facts given:","not stated:","questions for hr:"]},{"label":"Written facts only","patterns":["only what was written"]},{"label":"No medical or decision","patterns":["no (diagnosis|medical)","approved"]},{"label":"Word cap","patterns":["under \\d+ words"]}],"hint":"Give the four labels, say to include only written facts, and say what not to decide.","mission":"Summarize the accommodation request for HR lead Dolores Pike.","musts":["Only what was written","No medical details","No approval or legal conclusions"],"rubricLabels":["Has exactly four lines starting with Request:, Facts given:, Not stated:, Questions for HR: in that order","Request and facts are accurate to the message (start at 10 instead of 8, next few months, 8 hours, coverage need 8 to 4, answer wanted by Friday, manager promised nothing) and Not stated: names at least one thing the message does not say (such as the reason details or how long the arrangement lasts)","Records no diagnosis or medical details, does not include the manager's opinion that he is making excuses, does not say approval or denial or give a legal conclusion, and Questions for HR: has at most 3 questions"]}