{"id":"hr-bereavement-leave-three-lines","audience":"hr","category":"explaining","track":"writing","technique":"audience","title":"Explain bereavement leave in three labeled lines","free":false,"task":"A manager asked HR to explain bereavement leave so she can tell a grieving employee. Write exactly 3 lines labeled Who:, How many days: and How to request:, each one gentle, plain sentence, plain text, under 70 words, using the policy as amended. Don't add anything the policy doesn't say; for anything else, point to HR.","materialLabel":"Policy excerpt (attached to your prompt automatically)","material":"Brightline Utilities - Bereavement Leave (Policy 4.7, excerpt)\n\n4.7.1 Eligibility. All full-time and part-time employees are eligible from their first day of employment.\n\n4.7.2 Duration. Employees may take up to 3 paid days for the death of an immediate family member (spouse/partner, child, parent, sibling, grandparent, grandchild, or in-law) and 1 paid day for other relatives.\n  AMENDMENT effective Jul 1: immediate family leave increased to 5 paid days. Other relatives unchanged (1 day).\n\n4.7.3 Request. Employees notify their manager as soon as reasonably practicable and record the leave in the HR portal under \"Bereavement\". Documentation is not required.\n\n4.7.4 Additional time. Employees needing more time may use PTO or request unpaid leave; contact HR.\n\nHR note: the manager will read this aloud or paraphrase it to the employee. Keep it kind and simple. Don't speculate about situations the policy doesn't cover (for example, close friends); tell them to check with HR.","rules":[{"type":"maxWords","max":70},{"type":"plainText"}],"mistakes":[{"title":"Asking to 'explain the policy'","why":"The AI writes a formal summary with headings, sections and policy numbers.","fix":"Show the shape: \"3 lines labeled Who:, How many days:, How to request:.\"","checks":["r0","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line instead: \"each line under 18 words.\"","checks":["maxWords"]},{"title":"Using the old number","why":"3 days appears in the main text, with the amendment below it.","fix":"Add: \"Use the Jul 1 amendment: 5 days for immediate family.\"","checks":["r1"]},{"title":"Filling gaps","why":"To be kind, the AI guesses about cases the policy doesn't cover.","fix":"Add: \"Only what the policy says. For anything else, check with HR.\"","checks":["r2"]}],"promptHints":[{"label":"Shows the labels","patterns":["who:","how many days","how to request"]},{"label":"Uses the amendment","patterns":["amend","5 (paid )?days","five","jul(y)? 1"]},{"label":"Sets the tone","patterns":["gentle","kind","grieving","simple"]},{"label":"Stays inside the policy","patterns":["only what","don'?t (add|guess)","check with hr"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"When someone is grieving, the answer has to be short, kind and exactly right. Give the AI the labels, the amended number, and tell it not to fill gaps.","rubricLabels":["Has exactly 3 lines labeled Who:, How many days: and How to request:, in that order, and nothing else","How many days says up to 5 paid days for immediate family (the amendment, not 3) and 1 paid day for other relatives","How to request says to tell your manager and log it in the HR portal under Bereavement with no documentation needed; nothing beyond the policy is added (no guesses about friends or other situations)"]}