{"id":"hr-departure-announcement-neutral-message","audience":"managers","category":"people-work","track":"people","level":"intermediate","technique":"tone","title":"Announce a colleague's departure neutrally to the team","free":false,"task":"Write a short team message in plain text, under 80 words, announcing that Reggie is leaving. First line exactly: Subject: Reggie's last day. Give the last day, who covers his work, and the farewell details. Do not give or guess a reason for leaving, do not say whether he resigned or was let go, and do not praise or criticize his work. Last line exactly: Thanks, Corinne. HR reviews before sending.","materialLabel":"Notes from HR (attached to your prompt automatically)","material":"Departing employee: Reggie Tan, Senior Analyst, Finance Ops. Last day: Friday Nov 27.\n\nCoverage: his monthly close tasks move to Alisha Brandt from Nov 30; vendor reconciliations go to Theo Mills; questions about anything else go to Corinne Fox, Finance Ops Manager.\nFarewell: coffee in the 3rd floor kitchen on Thursday Nov 26 at 3:00 pm; optional, no gifts collection.\nBackground (do not share): Reggie was given notice after a restructuring decision made by the CFO; the company asked that the announcement be neutral. There is a rumor on the team that he quit for a competitor. Reggie asked that nothing be said about his reasons.\nReggie's email will be forwarded to Alisha for 30 days.","rules":[{"type":"maxWords","max":100},{"type":"plainText"}],"mistakes":[{"title":"Giving a reason","why":"The AI says he is moving on to new opportunities.","fix":"Say: \"Do not give or guess any reason or how he left.\"","checks":["r2"]},{"title":"Praise","why":"The AI says 'he'll be missed'.","fix":"Say: \"No praise or criticism.\"","checks":["r2"]},{"title":"Missing coverage","why":"The AI says 'please reach out'.","fix":"Say: \"Name who covers each task and the date.\"","checks":["r1"]},{"title":"Exact lines","why":"The AI writes its own subject and ending.","fix":"Say: \"First and last lines exactly as given.\"","checks":["r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]},{"title":"Markdown","why":"The AI bolds words or adds headings.","fix":"Say: \"Plain text, no bold, no headings.\"","checks":["plainText"]}],"promptHints":[{"label":"Exact lines","patterns":["subject: reggie","thanks, corinne"]},{"label":"Coverage","patterns":["who covers","coverage"]},{"label":"No reason","patterns":["do not give","reason"]},{"label":"No praise","patterns":["praise"]},{"label":"Word cap","patterns":["under \\d+ words"]}],"hint":"Give the exact lines, require coverage and farewell details, and ban reasons and praise.","mission":"Tell the team Reggie is leaving, with no reason given.","musts":["Last day, cover, farewell","No reason or resigned/fired","No praise or criticism"],"rubricLabels":["The first line is exactly \"Subject: Reggie's last day\" and the last line is exactly \"Thanks, Corinne\"","Gives his last day (Friday Nov 27), coverage (Alisha for monthly close from Nov 30, Theo for vendor reconciliations, Corinne for other questions) and the Thursday Nov 26 3:00 pm coffee in the 3rd floor kitchen","Gives no reason, does not say he resigned, was let go or restructured, mentions no rumor, and neither praises nor criticizes his work"]}