{"id":"hr-employee-concern-intake-template","audience":"hr","category":"people-work","track":"people","level":"advanced","technique":"constraints","title":"Turn a rambling concern into a neutral intake record","free":false,"task":"Fill this intake template from the manager's message in plain text with these labels in order: Reported by:, Date reported:, What the reporter said:, Dates and places mentioned:, People mentioned:, Not stated:, Suggested next step:. Under 150 words. Use neutral wording: no words like harassed, bullied, guilty or liar, and no conclusion about what happened. Suggested next step is always: Send to HR for review. HR reviews before any action.","materialLabel":"Manager's message (attached to your prompt automatically)","material":"Email from Rosa Delgado, Shift Supervisor, to the HR inbox, Nov 4, 4:50 pm:\n\"I need to pass something on. Yesterday around 2 pm in the packing area, one of my operators, Tuan Pham, told me that Gary Wills keeps making comments about his accent and that it has been going on since about September. Tuan seemed upset but didn't want me to do anything yet. I did not see it myself. Gary's been here 9 years and is a great guy honestly, so I'm sure it's a misunderstanding. A coworker, Lisa, might have heard something but I haven't talked to her. I told Tuan I'd tell HR and that I wouldn't discuss it with Gary. Please let me know what to do.\"","rules":[{"type":"maxWords","max":190},{"type":"plainText"}],"mistakes":[{"title":"Loaded words","why":"The AI writes 'harassment complaint'.","fix":"Say: \"Neutral wording only; no conclusion.\"","checks":["r2"]},{"title":"Including opinions","why":"The AI repeats 'great guy, misunderstanding'.","fix":"Say: \"Include only facts, not the manager's opinion.\"","checks":["r2"]},{"title":"Missing unknowns","why":"The AI fills the template with guesses.","fix":"Say: \"Use a Not stated: field for what is unknown.\"","checks":["r1"]},{"title":"Changed next step","why":"The AI advises what to do.","fix":"Say: \"Suggested next step is always: Send to HR for review.\"","checks":["r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]},{"title":"Markdown","why":"The AI bolds words or adds headings.","fix":"Say: \"Plain text, no bold, no headings.\"","checks":["plainText"]}],"promptHints":[{"label":"Template labels","patterns":["reported by:","what the reporter said:","not stated:","suggested next step:"]},{"label":"Neutral wording","patterns":["neutral"]},{"label":"Exact next step","patterns":["send to hr for review"]},{"label":"No conclusions","patterns":["no conclusion"]},{"label":"Word cap","patterns":["under \\d+ words"]}],"hint":"Give the labels, ask for neutral wording and fix the next step line.","mission":"Turn a manager's rambling message into a neutral intake record.","musts":["No loaded words","No conclusions","Next step: Send to HR"],"rubricLabels":["Uses the labels Reported by:, Date reported:, What the reporter said:, Dates and places mentioned:, People mentioned:, Not stated:, Suggested next step: in that order, and the last line is exactly \"Suggested next step: Send to HR for review.\"","Facts are accurate to the message (Rosa Delgado, Nov 4, Tuan said Gary made comments about his accent since about September, packing area around 2 pm on Nov 3, Lisa might have heard, Rosa did not witness it) and Not stated: notes what is unknown such as exact comments or what Tuan wants done","Wording is neutral: does not call it harassment or bullying, does not include Rosa's view that it is a misunderstanding or that Gary is a great guy, and reaches no conclusion"]}