{"id":"hr-engagement-action-plan-memo","audience":"hr","category":"people-work","track":"people","level":"intermediate","technique":"audience","title":"Turn survey themes into an action plan memo for managers","free":false,"task":"Write an action plan memo for Logistics managers in plain text with exactly these headings on their own lines: Theme, Action, Owner and date, How we will know. Under 160 words. Cover only the two themes the notes say were prioritized. Each section has one line per theme. Use only owners, dates and measures in the notes. Do not promise outcomes or comment on any individual.","materialLabel":"Survey themes and decisions (attached to your prompt automatically)","material":"Logistics engagement survey follow-up (People Team and Director Hal Voss, Nov 9)\n\nThemes found (comment counts): shift swap delays 21; scanner equipment 12; manager communication 14; pay and recognition 9; culture 18 (positive).\n\nDecisions: prioritize shift swap delays and scanner equipment. The other themes will be revisited in Q2.\n\nPlans\n- Shift swaps: Operations Supervisor Imani Cole will reduce approval time from 3 days to 1 business day by Dec 15 by letting shift leads approve swaps. Measure: average approval time in the scheduling tool, checked monthly.\n- Scanners: IT lead Rob Vance will replace the 8 freezing scanners by Jan 29. Measure: number of scanner freeze tickets per month, goal fewer than 5.\n\nNot decided: any change to pay or recognition. A comment said Ravi on nights never gets swaps approved; do not include. Past plans promised results by Q4 which were missed; do not reference.","rules":[{"type":"maxWords","max":190},{"type":"plainText"}],"mistakes":[{"title":"Adding other themes","why":"The AI plans for pay and recognition.","fix":"Say: \"Cover only the two prioritized themes.\"","checks":["r1"]},{"title":"Naming Ravi","why":"The AI mentions the comment.","fix":"Say: \"Do not comment on any individual.\"","checks":["r2"]},{"title":"Headings","why":"The AI invents sections.","fix":"Say: \"Exactly these four headings.\"","checks":["r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]},{"title":"Markdown","why":"The AI bolds words or adds headings.","fix":"Say: \"Plain text, no bold, no headings.\"","checks":["plainText"]}],"promptHints":[{"label":"Four headings","patterns":["theme","action","owner and date","how we will know"]},{"label":"Two themes only","patterns":["two themes","only"]},{"label":"Owners and measures","patterns":["owners","measures"]},{"label":"No promises","patterns":["do not promise"]},{"label":"Word cap","patterns":["under \\d+ words"]}],"hint":"Give the four headings, limit it to the two themes, and use only the owners, dates and measures in the notes.","mission":"Give Logistics managers an action plan for the two priority themes.","musts":["Only two prioritized themes","Owners and dates from notes","No promised outcomes"],"rubricLabels":["Has exactly the four headings Theme, Action, Owner and date, How we will know in that order, with one line per theme under each","Covers only shift swap delays and scanners with the right owners, dates and measures (Imani Cole by Dec 15, 3 days to 1 business day; Rob Vance by Jan 29, 8 scanners, fewer than 5 tickets a month)","Leaves out the other themes, Ravi, and past missed promises, and promises no outcomes beyond the stated goals"]}