{"id":"hr-exit-interview-themes-memo","audience":"hr","category":"people-work","track":"people","level":"intermediate","technique":"format","title":"Write a one-page memo from exit interview notes","free":false,"task":"Write a short memo for the People Team lead in plain text with exactly these headings on their own lines: Context, What we heard, What we do not know, Questions for the lead. Under 150 words. Do not name any departing employee. Under What we heard, give each theme with how many of the six interviews raised it. Under What we do not know, say that six interviews are too few to count as a trend.","materialLabel":"Exit interview notes, six departures (attached to your prompt automatically)","material":"Exit interviews, Support Operations, Jul to Oct 2026 (6 people; names removed by HR in this file but the first column has initials).\n\nDK: Left for 12% more pay elsewhere. Said manager was supportive. Wished for clearer promotion steps.\nML: Moved cities. Liked team. Said weekend coverage rotation was \"brutal\" and unevenly shared.\nRS: Career change. Pay fine. Unclear on promotion criteria. Weekend rotation hard on family time.\nTB: Left for a competitor, better title. Wanted more training budget.\nAJ: Retiring. No complaints. Mentioned weekend rotation was fair.\nCW: Pay and growth. Said the company is great but \"no visible path up\". Unclear promotion steps.\n\nSupport Ops headcount: 38. Turnover this period: 6 (about 16% annualized by HR's math, not verified).\nGossip heard in a hallway that two more are about to resign; not from interviews.","rules":[{"type":"maxWords","max":190},{"type":"plainText"}],"mistakes":[{"title":"Using initials","why":"The AI writes DK and RS in the memo.","fix":"Say: \"Do not name or use initials for any departing employee.\"","checks":["r2"]},{"title":"Including gossip","why":"The AI mentions more resignations.","fix":"Say: \"Use only the interview notes.\"","checks":["r2"]},{"title":"No counts","why":"The AI writes 'several people said'.","fix":"Say: \"Give how many of the six interviews raised each theme.\"","checks":["r1"]},{"title":"Headings drift","why":"The AI adds Recommendations.","fix":"Say: \"Exactly these four headings in this order.\"","checks":["r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]},{"title":"Markdown","why":"The AI bolds words or adds headings.","fix":"Say: \"Plain text, no bold, no headings.\"","checks":["plainText"]}],"promptHints":[{"label":"Four headings","patterns":["context","what we heard","what we do not know","questions for the lead"]},{"label":"Counts","patterns":["how many of the six","counts"]},{"label":"No names","patterns":["do not name","initials"]},{"label":"Interview notes only","patterns":["only"]},{"label":"Word cap","patterns":["under \\d+ words"]}],"hint":"List the four headings, ask for counts out of six and ban names and initials.","mission":"Brief the People Team lead on what exit interviews showed.","musts":["Theme counts out of six","Six is not a trend","Name no one"],"rubricLabels":["Has exactly the four headings Context, What we heard, What we do not know, Questions for the lead in that order","Under What we heard, themes carry counts out of six, including unclear promotion steps raised by 3 and the weekend rotation raised as a problem by 2 (the count given for the weekend rotation is the number who called it a problem)","Uses no names or initials, does not include the hallway gossip, and What we do not know says six interviews are too few to count as a trend"]}