{"id":"hr-exit-survey-themes-anonymous","audience":"hr","category":"summarizing","track":"productivity","technique":"constraints","title":"Summarize exit survey themes without identifying anyone","free":false,"task":"You're sharing exit survey themes with department heads. Write exactly 3 numbered themes, each with how many of the 8 leavers raised it, under 70 words, plain text. Keep it anonymous: no names, roles, teams, dates or details that could identify someone in a small group, and no direct quotes.","materialLabel":"Exit survey responses (attached to your prompt automatically)","material":"Exit surveys - Q3 (8 leavers), Cedar Freight. CONFIDENTIAL.\n\n1. Raj P., forklift operator, night shift: \"Pay is $3/hr less than the warehouse down the road.\" Also: \"No path to lead roles.\"\n2. Mia T., dispatcher: \"My manager changed my schedule with 1 day's notice, three times.\" Also pay.\n3. Leo S., the only payroll clerk: \"No one trained me on the new system. I learned it from YouTube.\"\n4. Ana R., picker: \"Pay. Simple as that.\"\n5. Sam K., night shift picker: \"Schedule changes with no notice. Couldn't plan childcare.\"\n6. Kim O., HR assistant: \"No growth. Same job for 4 years, no promotion path.\"\n7. Tom W., loader: \"Better pay elsewhere.\"\n8. Ivy L., dispatcher: \"Schedule posted on Friday for Monday. Impossible to plan.\"\n\nCounts (tallied by Jo in HR): pay 4 (1, 2, 4, 7); last-minute schedule changes 3 (2, 5, 8); no growth path 2 (1, 6); training 1 (3).\n\nRule from legal/HR: department heads get themes and counts only. Groups are small, so roles, shifts or quotes can identify people. Check with HR before sharing anything beyond themes.","rules":[{"type":"numberedItems","count":3},{"type":"maxWords","max":70},{"type":"plainText"}],"mistakes":[{"title":"Asking to 'summarize the surveys'","why":"The AI goes person by person, with names and quotes.","fix":"Be exact: \"Exactly 3 numbered themes with counts. Plain text.\"","checks":["numberedItems","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line instead: \"each line under 15 words.\"","checks":["maxWords"]},{"title":"Identifying people","why":"The AI adds color like 'night-shift staff' or 'our payroll clerk', which points to one person.","fix":"Add: \"No names, roles, shifts or quotes. Themes and counts only.\"","checks":["r1"]},{"title":"Not ranking or counting","why":"The AI lists every issue without saying how common it was.","fix":"Add: \"Top 3 themes, most common first, with 'N of 8'. Skip one-offs.\"","checks":["r0","r2"]}],"promptHints":[{"label":"Keeps it anonymous","patterns":["anonym","no names","identif","no (roles|quotes)"]},{"label":"Asks for counts","patterns":["count","of 8","how many"]},{"label":"Sets the number of themes","patterns":["\\b(3|three)\\b.{0,15}theme","top (3|three)"]},{"label":"Says who reads it","patterns":["department head","leaders","managers"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"In a small group, a role or a quote can identify someone. Tell the AI to give themes and counts only, and exactly what counts as identifying.","rubricLabels":["The 3 themes are pay below other employers (4 of 8), last-minute schedule changes (3 of 8) and no growth or promotion path (2 of 8), in that order","Contains no names, roles, shifts, team names or other identifying details (no night shift, dispatcher, payroll clerk, YouTube), and no direct quotes","Leaves out the single training comment and has no intro, closing or recommendations"]}