{"id":"hr-first-week-onboarding-plan","audience":"hr","category":"planning","track":"productivity","technique":"context","title":"Plan a new hire's first week around real schedules","free":false,"task":"A new account coordinator starts Monday, and you're sending her manager a first-week plan. Write exactly 5 numbered lines, one per weekday, each as 'Day: one main activity - who', plain text, under 80 words. Schedule around who is actually available and when equipment arrives, using the latest updates in your notes.","materialLabel":"Onboarding notes (attached to your prompt automatically)","material":"Onboarding - Lucia Ortega, Account Coordinator, starts Mon Apr 6 (Brightline Utilities)\n\nMust happen in week 1:\n- HR orientation and I-9 paperwork (HR, me - Hana). Needs to be day 1.\n- Laptop setup with IT (Raj). Laptop ships Monday.\n  UPDATE Apr 2: laptop delayed, arrives Tuesday morning. Setup has to be Tuesday.\n- Shadow a senior coordinator on client calls (Ines). Ines is out Wednesday.\n- Billing system training (Mo, finance). Needs a laptop. Mo is available any day.\n- Friday: end-of-week check-in with her manager, Paul, who will also cover goals and the 30-60-90 plan. Paul is at the client summit Wed-Thu.\n\nConstraint: only one main activity per day so she isn't overwhelmed.\nNice to have: team lunch (can happen any day, not a main activity).\n\nNotes: Lucia asked for the plan in writing ahead of time. Paul prefers short lists.","rules":[{"type":"numberedItems","count":5},{"type":"maxWords","max":80},{"type":"plainText"}],"mistakes":[{"title":"Asking for 'an onboarding plan'","why":"The AI writes a 30-60-90 plan with headings and many tasks per day.","fix":"Be exact: \"Exactly 5 numbered lines, one per weekday, one main activity each. Plain text.\"","checks":["numberedItems","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line instead: \"each line under 12 words.\"","checks":["maxWords"]},{"title":"Missing the laptop delay","why":"The AI schedules laptop setup on Monday because the first note says so.","fix":"Add: \"The laptop arrives Tuesday, so setup is Tuesday.\"","checks":["r0"]},{"title":"Ignoring availability","why":"The AI places meetings with people who are out.","fix":"Add: \"Ines is out Wed. Paul is out Wed-Thu.\"","checks":["r1"]},{"title":"No line shape","why":"The AI mixes formats and forgets to say who runs each activity.","fix":"Show it: \"1. Mon: HR orientation and I-9 paperwork - Hana\".","checks":["r2"]}],"promptHints":[{"label":"Uses the laptop update","patterns":["laptop","tuesday","delay"]},{"label":"Checks availability","patterns":["out wed","available","ines","paul"]},{"label":"One thing per day","patterns":["one (main )?(activity|thing)","per day"]},{"label":"Shows the line shape","patterns":["day:? .{0,10}activity","- who","like ['\"]?1\\."]},{"label":"Asks for plain text","patterns":["plain","no bold","no markdown","no formatting","no headings"]}],"hint":"A first week fails when it ignores real calendars. Tell the AI who's out, when the laptop arrives, and show the shape of each line.","rubricLabels":["Monday is HR orientation and I-9 paperwork with Hana, and Tuesday is laptop setup with Raj (not Monday)","Nothing is scheduled with someone unavailable: shadowing Ines is not on Wednesday, Paul appears only on Friday (or Mon/Tue), and billing training (Mo) is on or after Tuesday","Friday is the end-of-week check-in with Paul (it may mention goals or the 30-60-90 plan), each line is in the form 'Day: activity - who', and there is no intro or extra notes"]}