{"id":"hr-internal-candidate-feedback-email","audience":"managers","category":"people-work","track":"people","level":"advanced","technique":"grounding","title":"Draft feedback for an internal candidate from the written criteria","free":false,"task":"Write the email to Rosalind in plain text, under 130 words. First line exactly: Subject: Feedback on your application. Say the panel chose another candidate, then give exactly two strengths and exactly one development area, each tied to the written scorecard criteria in the notes and each on its own line starting with \"- \". Do not say who was chosen, do not mention age, tenure, gender or attendance, and do not promise a future role. Last line exactly: Best, Naveen (People Team). HR reviews before sending.","materialLabel":"Scorecard summary and notes (attached to your prompt automatically)","material":"Internal role: Team Lead, Fulfilment. Applicant: Rosalind Okafor (Picker, 6 years). Panel decision made Nov 6. Chosen candidate: an external hire, Wesley Dunn (do not share).\n\nWritten scorecard criteria and panel evidence for Rosalind\n- Coaching others: led two peer training sessions in Sept; gave a clear example of helping a new picker cut errors. Strong.\n- Process improvement: described a slotting change she suggested that saved about 8 minutes per order batch. Strong.\n- Managing a schedule for a team: said she had not planned shifts for more than 3 people; gave a thin example. Development area.\n- Working across teams: fair example with Inventory Control; no major gap.\n\nOther panelist comments (not on the scorecard; do not use): \"She is close to retirement age, so maybe not long term.\" \"She has had some late arrivals.\" \"I just didn't see her as a leader.\"","rules":[{"type":"maxWords","max":160},{"type":"plainText"}],"mistakes":[{"title":"Using the unwritten comments","why":"The AI mentions late arrivals or retirement.","fix":"Say: \"Use only the written scorecard criteria.\"","checks":["r2"]},{"title":"Revealing the winner","why":"The AI says an external hire was chosen.","fix":"Say: \"Do not say who was chosen.\"","checks":["r2"]},{"title":"Wrong number of points","why":"The AI gives four strengths.","fix":"Say: \"Exactly two strengths and one development area, each a dash line.\"","checks":["r1"]},{"title":"Exact lines","why":"The AI writes its own subject and sign-off.","fix":"Say: \"First and last lines exactly as given.\"","checks":["r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]},{"title":"Markdown","why":"The AI bolds words or adds headings.","fix":"Say: \"Plain text, no bold, no headings.\"","checks":["plainText"]}],"promptHints":[{"label":"Exact lines","patterns":["subject: feedback on your","best, naveen"]},{"label":"Two and one","patterns":["two strengths","one development"]},{"label":"Scorecard only","patterns":["scorecard","written"]},{"label":"Banned topics","patterns":["age","attendance","who was chosen"]},{"label":"No promise","patterns":["do not promise"]}],"hint":"Give the exact lines, the two-and-one structure, and say to use the scorecard only.","mission":"Tell Rosalind why she wasn't chosen, kindly and fairly.","musts":["Two strengths, one development area","Tie to scorecard criteria","Don't name who was chosen"],"rubricLabels":["The first line is exactly \"Subject: Feedback on your application\" and the last line is exactly \"Best, Naveen (People Team)\"","Has exactly three dash lines: two strengths from the scorecard (coaching others; process improvement) and one development area (scheduling a team, with the thin example), and says the panel chose another candidate","Does not name Wesley or say it was an external hire, does not mention retirement, age, attendance or the 'didn't see her as a leader' remark, and promises no future role"]}