{"id":"hr-interview-slots-timezone","audience":"hr","category":"writing-emails","track":"writing","technique":"verification","title":"Offer interview times in the candidate's time zone","free":false,"task":"You're emailing a candidate in Seattle to schedule a final interview. Write a short email under 80 words, plain text, with exactly 3 numbered time slots converted to Pacific Time and labeled PT. Only offer slots when all panelists are free, and ask the candidate to reply with a number.","materialLabel":"Panel availability (attached to your prompt automatically)","material":"Final interview - Priya Nair (Senior Recruiter role). Candidate is in Seattle (Pacific Time).\nPanel: Hana (HR), Theo (hiring manager), Mo (peer). Interview: 60 minutes, video.\n\nAvailability (all times Eastern Time):\n- Tue Mar 17: 1:00-2:00pm ET - Hana yes, Theo yes, Mo yes.\n- Tue Mar 17: 4:00-5:00pm ET - Hana yes, Theo NO, Mo yes.\n- Wed Mar 18: 12:00-1:00pm ET - Hana yes, Theo yes, Mo yes.\n- Wed Mar 18: 10:00-11:00am ET - all yes, but that's 7am in Seattle; candidate said no calls before 8am PT.\n- Thu Mar 19: 3:00-4:00pm ET - Hana yes, Theo yes, Mo yes.\n- Fri Mar 20: 2:00-3:00pm ET - Hana yes, Theo yes, Mo out (PTO).\n\nNote: Seattle is 3 hours behind Eastern.\nCandidate note: Priya asked us to \"please just send times in my time zone, I've mixed them up before.\"\nSender: Hana Ito.","rules":[{"type":"numberedItems","count":3},{"type":"maxWords","max":80},{"type":"plainText"}],"mistakes":[{"title":"Pasting the panel's times","why":"The AI keeps Eastern Time because that's how the notes are written.","fix":"Add: \"Convert every slot to Pacific Time and label it PT. No ET.\"","checks":["r0","r1"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead: \"each slot line under 10 words.\"","checks":["maxWords"]},{"title":"Offering every slot","why":"The AI lists all 6 slots without checking who's free.","fix":"Add: \"Only slots where all 3 panelists are free, and none before 8am PT.\"","checks":["r1","numberedItems"]},{"title":"Making replies hard","why":"The AI asks 'let me know what works', so you get long replies.","fix":"Add: \"Ask her to reply with the slot number.\"","checks":["r2","plainText"]}],"promptHints":[{"label":"Converts the time zone","patterns":["pacific","\\bpt\\b","seattle","time zone","convert"]},{"label":"Checks panel availability","patterns":["all (3|three)? ?panelists","everyone (is )?free","available","theo","mo "]},{"label":"Sets the number of slots","patterns":["\\b(3|three)\\b.{0,15}(slot|time|option)"]},{"label":"Asks for a numbered reply","patterns":["reply with (the )?number","pick a number","number"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"Scheduling errors come from time zones and missed conflicts. Tell the AI which slots qualify, to convert them, and to show only the candidate's time zone.","rubricLabels":["The 3 slots are Tue Mar 17 10:00-11:00am PT, Wed Mar 18 9:00-10:00am PT and Thu Mar 19 12:00-1:00pm PT, each labeled PT","Offers no slot where a panelist is unavailable (not Tue 4pm ET, not Fri) and not the Wed 7am PT slot, and shows no Eastern times","Asks the candidate to reply with the number of the slot that works, and has no extra sections or bold headings"]}