{"id":"hr-missed-deadlines-conversation-script","audience":"managers","category":"people-work","track":"people","level":"intermediate","technique":"tone","title":"Write a supportive talk track for a missed-deadlines conversation","free":false,"task":"Write a talk track for a manager's private 1:1 about missed deadlines, plain text, under 150 words, with labeled parts: Facts:, Ask:, Support:, Next check:. Facts: states only the dated facts in the notes without judgments. Ask: has exactly 2 open questions starting with \"- \". Support: offers only what the notes say the manager can offer. Next check: gives the date. This is a coaching conversation, so do not mention warnings, discipline, ratings or HR action. HR reviews before use.","materialLabel":"Manager's notes (attached to your prompt automatically)","material":"Employee: Kendra Lowe, Reporting Analyst. Manager: Andre Cole. 1:1 on Thursday Nov 12 at 10:30 am (private room).\n\nDated facts: the weekly sales report was due Mondays 9 am; it was delivered Tue 3 pm on Oct 20, Tue 11 am on Oct 27, and Wed 9 am on Nov 3. The Nov 9 report was on time.\nWhat Andre can offer: move the due time to Tuesday 9 am for the next 4 weeks; ask Data Engineering to fix the late-arriving data feed; weekly 15-minute check-in on Mondays.\nNext check: Friday Dec 11 to review whether the reports are on time.\nAndre's own thoughts (do not say): \"she's lazy and I'm close to writing her up\"; \"she is probably distracted by her divorce\". HR's note: the data feed has been late on 3 of the last 4 Mondays.","rules":[{"type":"maxWords","max":180},{"type":"plainText"}],"mistakes":[{"title":"Threatening","why":"The AI mentions a write-up or 'formal warning'.","fix":"Say: \"This is coaching. No warnings, discipline or ratings.\"","checks":["r2"]},{"title":"Personal remarks","why":"The AI mentions personal circumstances.","fix":"Say: \"Use only the dated facts in the notes.\"","checks":["r2"]},{"title":"Closed questions","why":"The AI asks 'Will you do better?'.","fix":"Say: \"Ask: exactly 2 open questions.\"","checks":["r1"]},{"title":"Labels","why":"The AI writes a narrative.","fix":"Say: \"Parts labeled Facts:, Ask:, Support:, Next check:.\"","checks":["r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]},{"title":"Markdown","why":"The AI bolds words or adds headings.","fix":"Say: \"Plain text, no bold, no headings.\"","checks":["plainText"]}],"promptHints":[{"label":"Four labels","patterns":["facts:","ask:","support:","next check:"]},{"label":"Two open questions","patterns":["exactly 2","open questions"]},{"label":"Notes only","patterns":["only the dated facts","only what the notes"]},{"label":"No discipline","patterns":["warnings","discipline"]},{"label":"Word cap","patterns":["under \\d+ words"]}],"hint":"Give the four labels, the question count and what must not be mentioned.","mission":"Prepare a supportive 1:1 with someone missing deadlines.","musts":["Dated facts only","No warnings or discipline","Give next check date"],"rubricLabels":["Has the parts Facts:, Ask:, Support:, Next check: in that order, with Ask: having exactly 2 dash lines that are open questions","Facts: states the dated late deliveries (Oct 20, Oct 27, Nov 3) and the on-time Nov 9 without judgment; Support: offers the Tuesday 9 am due time for 4 weeks, the data feed fix, and the Monday check-in; Next check: gives Friday Dec 11","Does not mention warnings, write-ups, discipline, ratings or HR action, and does not mention laziness or Kendra's personal life"]}