{"id":"hr-overtime-rules-three-lines","audience":"hr","category":"explaining","track":"writing","technique":"format","title":"Explain overtime rules to new supervisors in three lines","free":false,"task":"New shift supervisors need the overtime rules on one card. Write exactly 3 lines labeled Who:, Rate:, and Approval:, each one plain sentence, plain text, under 75 words, using the policy as updated. For situations the policy doesn't cover, point to HR instead of explaining.","materialLabel":"Overtime policy excerpt (attached to your prompt automatically)","material":"Cedar Freight - Overtime Policy (excerpt), hourly employees\n\nWho: non-exempt (hourly) employees who work more than 40 hours in a workweek (Sunday-Saturday). Salaried exempt staff are not eligible.\n\nRate: 1.5x the regular hourly rate for hours over 40.\n  UPDATE (Jan 1): Sundays during peak season (Nov 15-Dec 31) are paid at 2x, in addition to the weekly rule.\n\nApproval: overtime must be approved in advance by the shift supervisor in the scheduling app. Unapproved overtime is still paid, but the employee and supervisor must meet with the site manager.\n  UPDATE (Jan 1): supervisors may pre-approve up to 5 hours per employee per week; more needs site manager approval.\n\nState rules (some states have daily overtime): don't summarize; check with HR.\n\nAudience: new supervisors, pocket card.","rules":[{"type":"maxWords","max":75},{"type":"plainText"}],"mistakes":[{"title":"Asking to 'explain overtime'","why":"The AI writes a long explainer with headings and examples.","fix":"Show the shape: \"3 lines labeled Who:, Rate:, Approval:.\"","checks":["r0","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line instead: \"each line under 18 words.\"","checks":["maxWords"]},{"title":"Missing the updates","why":"The Jan 1 changes sit under each rule, and the AI may skip them.","fix":"Add: \"Include the Jan 1 updates: 2x peak Sundays; supervisors approve up to 5 hours.\"","checks":["r1"]},{"title":"Explaining state rules","why":"The AI tries to cover daily overtime and gets it wrong for some states.","fix":"Add: \"No state rules; point to HR.\"","checks":["r2"]}],"promptHints":[{"label":"Shows the labels","patterns":["who:","rate:","approval:"]},{"label":"Uses the updates","patterns":["2x","update","5 hours","jan(uary)? 1"]},{"label":"Routes state rules","patterns":["state","check with hr","daily overtime"]},{"label":"Says who reads it","patterns":["supervisor","pocket card","card"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"A pocket card must be short and current. Give the AI the three labels, point out the updates, and tell it to send state rules to HR.","rubricLabels":["Has exactly 3 lines labeled Who:, Rate: and Approval:, in that order","Who covers hourly (non-exempt) employees over 40 hours in a Sunday-Saturday week; Rate gives 1.5x and 2x for peak-season Sundays (Nov 15-Dec 31); Approval says pre-approve in the scheduling app, up to 5 hours per employee per week, more needs the site manager","Does not explain state or daily overtime rules (at most points to HR), and has no intro or extra lines"]}