{"id":"hr-people-meeting-action-list","audience":"hr","category":"people-work","track":"people","level":"beginner","technique":"format","title":"Pull action items from People Team meeting notes","free":false,"task":"Pull the action items from the meeting notes into a list in plain text. Each line is \"Owner - action - due date\" with the first name of the owner and the date in Month Day form. At most 6 lines. Include only actions someone agreed to. Do not list ideas, opinions or things said as maybes. No intro line.","materialLabel":"Meeting notes (attached to your prompt automatically)","material":"People Team weekly, Nov 9. Present: Hana, Joe, Mira, Dev.\n\n- Open enrollment: Hana will email the reminder to all staff on Tuesday Nov 10. Joe will update the FAQ page by Nov 12.\n- Exit survey: Mira said she'd look at changing the questions \"at some point\". No date.\n- New intern cohort: Dev agreed to book the orientation room for Dec 1 and confirm by Friday Nov 13.\n- Holiday party: maybe we could do a lunch instead? Joe thinks it could be cheaper. Not decided.\n- Policy review: Mira will send the draft remote work policy to Legal by Nov 18. Legal needs to answer by Nov 25 (Legal's date, not ours).\n- Someone should look into a new HRIS vendor. Nobody volunteered.\n- Hana will also share the headcount report with Finance on Nov 11.","rules":[{"type":"maxBullets","max":6},{"type":"plainText"},{"type":"maxWords","max":90}],"mistakes":[{"title":"Listing maybes","why":"The AI includes the exit survey and party lunch.","fix":"Say: \"Only actions someone agreed to.\"","checks":["r2"]},{"title":"Missing the format","why":"The AI uses sentences.","fix":"Say: \"Each line: Owner - action - due date.\"","checks":["r0"]},{"title":"Missing items","why":"The AI forgets Hana's headcount report.","fix":"Say: \"Include every agreed action with an owner and a date.\"","checks":["r1"]},{"title":"Too long","why":"The AI adds a summary.","fix":"Say: \"At most 6 lines, no intro.\"","checks":["maxBullets","maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]},{"title":"Markdown","why":"The AI bolds words or adds headings.","fix":"Say: \"Plain text, no bold, no headings.\"","checks":["plainText"]}],"promptHints":[{"label":"Line format","patterns":["owner - action - due date"]},{"label":"Agreed only","patterns":["agreed","maybes"]},{"label":"Cap","patterns":["at most 6"]},{"label":"First names","patterns":["first name"]},{"label":"No intro","patterns":["no intro"]}],"hint":"Give the line format, the cap and say to include only agreed actions.","mission":"List who agreed to do what from the meeting.","musts":["Agreed actions only","Owner - action - date","Max 6 lines"],"rubricLabels":["Each line follows \"Owner - action - due date\" with a first name owner and a Month Day date, at most 6 lines","Includes the agreed actions: Hana's reminder Nov 10, Joe's FAQ Nov 12, Dev's room Nov 13, Mira's policy draft to Legal Nov 18, Hana's headcount report Nov 11","Leaves out the exit survey maybe, the holiday party idea, Legal's Nov 25 date and the HRIS vendor with no owner, and has no intro line"]}