{"id":"hr-policy-update-old-new-action-summary","audience":"managers","category":"people-work","track":"people","level":"intermediate","technique":"audience","title":"Summarize a policy update for managers: old, new, action","free":false,"task":"Write a summary for people managers in plain text, under 120 words, with exactly three labeled lines: Old:, New:, What to do:. Old: and New: are one sentence each. What to do: is two sentences and must include the effective date and who to contact. Use only the policy memo, and do not give legal conclusions. HR reviews before it is sent.","materialLabel":"Policy memo (attached to your prompt automatically)","material":"MEMO from People Team, Nov 3\nSubject: Updated expense policy for employee meals on business travel\n\nUntil now, employees could claim up to $60 a day for meals on business travel with receipts. Effective Monday, Jan 4, the daily meal limit is $75, and receipts are required only for single meals over $25. Alcohol is still not reimbursable. Per diem is not offered. Employees who submitted claims before Jan 4 are under the old rules, even if the trip ends after Jan 4.\n\nManagers are asked to share the change with their teams and to approve meal expenses in the system within 5 business days. Questions go to expenses@orchard-example.com.\n\nBackground: Finance reviewed travel costs and found the $60 limit did not match big-city prices; some teams have complained since March. A rumor says the limit will go to $90 in July; nothing is decided.","rules":[{"type":"maxWords","max":150},{"type":"plainText"}],"mistakes":[{"title":"Repeating the rumor","why":"The AI mentions the $90 limit.","fix":"Say: \"Use only the policy memo; leave out rumors.\"","checks":["r2"]},{"title":"Missing date or contact","why":"The AI forgets the contact.","fix":"Say: \"What to do: two sentences including the effective date and who to contact.\"","checks":["r2"]},{"title":"Wrong figures","why":"The AI mixes old and new limits.","fix":"Say: \"Old: $60, New: $75 with the receipt rule.\"","checks":["r1"]},{"title":"Labels","why":"The AI writes headings with bullets.","fix":"Say: \"Three lines labeled Old:, New:, What to do:.\"","checks":["r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]},{"title":"Markdown","why":"The AI bolds words or adds headings.","fix":"Say: \"Plain text, no bold, no headings.\"","checks":["plainText"]}],"promptHints":[{"label":"Three labels","patterns":["old:","new:","what to do:"]},{"label":"Reader","patterns":["managers"]},{"label":"Date and contact","patterns":["effective date","who to contact"]},{"label":"Memo only","patterns":["only the policy memo"]},{"label":"Word cap","patterns":["under \\d+ words"]}],"hint":"Give the three labels, the sentence counts and what What to do must include.","mission":"Tell managers what the policy update changes and what to do.","musts":["Effective date and contact","Memo facts only","No legal conclusions"],"rubricLabels":["Has exactly three lines starting Old:, New:, What to do: in that order, with Old: and New: one sentence each","Old says $60 a day with receipts and New says $75 a day with receipts only for single meals over $25 (alcohol still not reimbursable is optional)","What to do: is two sentences with the effective date Monday Jan 4 and the contact expenses@orchard-example.com, and the summary leaves out the $90 rumor and the complaints"]}