{"id":"hr-review-cycle-deadlines","audience":"hr","category":"planning","track":"productivity","technique":"grounding","title":"Remind managers of review deadlines in date order","free":false,"task":"You're reminding managers about the mid-year review cycle. Write one opening sentence, then exactly 3 numbered deadlines in date order, each as 'Date - what's due - where', plain text, under 70 words. Use the moved deadline, and leave out the HR-internal steps managers don't do.","materialLabel":"Review cycle plan (attached to your prompt automatically)","material":"Mid-year review cycle - Brightline Utilities (HR plan)\n\nManager steps:\n- Write self-review prompts? No - employees do self-reviews, not managers.\n- Managers submit reviews for each direct report in the HR portal: due June 20.\n- Managers attend calibration session: June 25, 1-3pm, Room 4B / video link in invite.\n- Managers hold review conversations with each report: by July 10. Log \"conversation held\" in the HR portal.\n  UPDATE (May 29): review submission deadline moved earlier, to June 18, so calibration has 7 days of prep.\n\nHR-internal steps (don't include in manager comms):\n- HR sends rating distribution report to execs: June 23.\n- HR audits for missing reviews: June 19.\n\nEmployee steps (separate email): self-reviews due June 13.\n\nNote: last cycle, 30% of managers missed the submission deadline. Keep it short; they skim.","rules":[{"type":"numberedItems","count":3},{"type":"maxWords","max":70},{"type":"plainText"}],"mistakes":[{"title":"Asking for 'a reminder email'","why":"The AI writes a long email with bold headings, every step and a pep talk.","fix":"Be exact: \"One opening sentence, then exactly 3 numbered deadlines. Plain text.\"","checks":["numberedItems","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line instead: \"each line under 12 words.\"","checks":["maxWords"]},{"title":"Using the old deadline","why":"June 20 appears first, and the update is lower down.","fix":"Add: \"Submission is due June 18 (moved from June 20).\"","checks":["r1"]},{"title":"Including everyone's steps","why":"The AI lists HR and employee dates too, so managers can't see their own.","fix":"Add: \"Only manager steps. No HR-internal or employee dates.\"","checks":["r2"]},{"title":"No line shape","why":"The AI writes sentences instead of a scannable list.","fix":"Show it: \"1. June 18 - submit reviews - HR portal\".","checks":["r0"]}],"promptHints":[{"label":"Uses the moved date","patterns":["june 18","moved","update"]},{"label":"Only manager steps","patterns":["only manager","manager steps","hr.internal","not.{0,10}employee"]},{"label":"Shows the line shape","patterns":["date - ","what'?s due","where"]},{"label":"Sets the number of deadlines","patterns":["\\b(3|three)\\b.{0,15}(deadline|date|item)"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"Skimming managers need just their dates, in order. Tell the AI which steps are theirs, the moved date, and the line shape.","rubricLabels":["The 3 deadlines in order are June 18 reviews submitted in the HR portal, June 25 calibration session (1-3pm, Room 4B or video), and July 10 review conversations logged in the HR portal","Uses June 18 for submission, not June 20","Includes no HR-internal steps (June 19 audit, June 23 exec report) and no employee self-review deadline, with no headings or sign-off beyond a short name"]}