{"id":"hr-sick-leave-pocket-card","audience":"hr","category":"explaining","track":"writing","technique":"format","title":"Put the paid sick leave rules on a pocket card","free":false,"task":"Warehouse employees keep asking how paid sick leave works. Write exactly 3 lines labeled Earn:, Use:, and Tell:, each one plain sentence, plain text, under 65 words, using the policy as updated. Don't explain anything the policy says varies by state; point people to HR for that.","materialLabel":"Sick leave policy excerpt (attached to your prompt automatically)","material":"Cedar Freight - Paid Sick Leave (excerpt), hourly employees\n\nAccrual: 1 hour of paid sick leave for every 40 hours worked, up to 40 hours per year.\n  UPDATE (Jan 1): accrual rate changed to 1 hour per 30 hours worked; yearly cap raised to 48 hours.\n\nUse: may be used for your own illness or medical appointments, or to care for a family member, after 30 days of employment.\n\nNotice: tell your shift supervisor before your shift starts when possible, and log it in the scheduling app as \"Sick\".\n\nDocumentation: not required for absences of 3 days or fewer.\n\nState/local rules: some locations have additional sick leave laws. Don't summarize these on cards; employees should check with HR.\n\nAudience: pocket card for warehouse staff; many read English as a second language. Keep words simple.","rules":[{"type":"maxWords","max":65},{"type":"plainText"}],"mistakes":[{"title":"Asking to 'explain the policy'","why":"The AI writes a formal summary with headings and policy terms.","fix":"Show the shape: \"3 lines labeled Earn:, Use:, Tell:.\"","checks":["r0","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line instead: \"each line under 18 words.\"","checks":["maxWords"]},{"title":"Using the old rate","why":"The old accrual rate appears first, with the update below it.","fix":"Add: \"Use the Jan 1 update: 1 hour per 30 worked, up to 48 a year.\"","checks":["r1"]},{"title":"Policy words and state rules","why":"The AI copies 'accrual' and tries to explain local laws.","fix":"Add: \"Simple words. No state rules; point to HR.\"","checks":["r2"]}],"promptHints":[{"label":"Shows the labels","patterns":["earn:","use:","tell:"]},{"label":"Uses the update","patterns":["30 hours","48","update","jan(uary)? 1"]},{"label":"Keeps words simple","patterns":["simple","plain (english|words)","second language"]},{"label":"Routes state rules","patterns":["state","check with hr","local"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"A pocket card must be current and easy to read. Give the AI the three labels, the update, and tell it to send state rules to HR.","rubricLabels":["Has exactly 3 lines labeled Earn:, Use: and Tell:, in that order","Earn says 1 hour for every 30 hours worked, up to 48 hours a year (not 40); Use covers your own illness or appointments or caring for family, after 30 days of work; Tell says tell your shift supervisor before your shift and log it as 'Sick' in the scheduling app","Uses simple words (no 'accrual', 'documentation'), and does not explain state or local rules (at most points to HR)"]}