{"id":"hr-timesheet-reminder-neutral-rewrite","audience":"managers","category":"people-work","track":"people","level":"beginner","technique":"tone","title":"Rewrite a sharp timesheet reminder in a neutral tone","free":false,"task":"Rewrite the manager's message in plain text, under 60 words, so it is neutral and factual. Keep the deadline (day and time) and the steps. Remove sarcasm, blame and anything about specific people. First line exactly: Reminder: timesheets due Friday at noon. Last line exactly: Thanks, Priya. HR reviews before sending.","materialLabel":"Manager's draft (attached to your prompt automatically)","material":"Team, once again some of you apparently can't read a calendar. Timesheets are due Friday at 12 noon, not whenever you feel like it. Last month I had to chase Marcus and Elena THREE times and payroll nearly missed the run because of them. Open the portal, click My Time, check each day adds up to your scheduled hours, add notes for any PTO, and press Submit. Anyone who submits late will have to explain it to me. It's not hard. Priya\n\nFor reference: late timesheets are paid on the next pay cycle, which is the usual rule. The portal is at time.fernwood-example.com. Nothing in the policy says employees must \"explain\" late submissions.","rules":[{"type":"maxWords","max":80},{"type":"plainText"}],"mistakes":[{"title":"Naming people","why":"The AI keeps Marcus and Elena.","fix":"Say: \"Remove anything about specific people.\"","checks":["r2"]},{"title":"Keeping the threat","why":"The AI keeps 'explain it to me'.","fix":"Say: \"Do not say anyone must explain a late submission.\"","checks":["r2"]},{"title":"Losing the steps","why":"The AI shortens to 'please submit on time'.","fix":"Say: \"Keep the deadline and all the steps.\"","checks":["r1"]},{"title":"Exact lines","why":"The AI writes its own subject and sign-off.","fix":"Say: \"First and last lines exactly as given.\"","checks":["r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]},{"title":"Markdown","why":"The AI bolds words or adds headings.","fix":"Say: \"Plain text, no bold, no headings.\"","checks":["plainText"]}],"promptHints":[{"label":"Exact lines","patterns":["reminder: timesheets due","thanks, priya"]},{"label":"Neutral tone","patterns":["neutral","factual"]},{"label":"Keep steps","patterns":["steps","deadline"]},{"label":"No names","patterns":["specific people","no names"]},{"label":"Word cap","patterns":["under \\d+ words"]}],"hint":"Say the tone, give the exact first and last lines, and say what to keep and remove.","mission":"Make the timesheet reminder neutral and keep the Friday noon deadline.","musts":["Remove sarcasm and blame","Name no individuals","Exact first and last lines"],"rubricLabels":["The first line is exactly \"Reminder: timesheets due Friday at noon\" and the last line is exactly \"Thanks, Priya\"","Keeps the deadline (Friday, 12 noon) and the steps (open the portal, My Time, check hours, add PTO notes, Submit)","Has no sarcasm or blame, does not name Marcus or Elena, and does not say late submitters must explain themselves"]}