{"id":"hs-student-council-action-items","audience":"high-school","category":"meetings","technique":"examples","title":"Turn council meeting notes into an action list","task":"You're secretary of the student council, and you post action items in the council group chat after each meeting. Turn the messy notes into one numbered line per task that has an owner, in the shape 'Who - what - by when' (like 'Ana - book the gym - Oct 9'), plain text, under 70 words, nothing else. Ideas nobody volunteered for are not tasks, and one task changed owners at the end of the meeting, so use the final owner.","free":false,"materialLabel":"Your meeting notes (attached to your prompt automatically)","material":"Student Council meeting - Tues Oct 7 - notes (Kayla typing fast sorry)\nPresent: Marcus (pres), Ana, Devon, Kayla, Tyler, Ms. Ruiz (advisor)\n\n- Homecoming dance is Sat Oct 25. Theme vote results: \"Night in Paris\" won with 42%!!\n- Devon will email DJ Rico for a price quote by Fri Oct 10\n- Ana books the gym with the front office by Oct 3?? no wait that already passed. Ms. Ruiz says by Thurs Oct 9\n- Decorations: Tyler said he'd make the supply list by Mon Oct 13\n- Tickets $10 ahead, $12 at the door. Marcus asked about printing them. Ms. Ruiz will check the printing budget by Wed Oct 15\n- Someone suggested a photo booth. Cool idea but nobody volunteered, tabled till next meeting\n- Kayla posts the theme announcement on the council Insta by Thurs Oct 9\n- Tyler joked he'd DJ himself lol (no)\n- Last 2 min: Tyler has a tournament that weekend, so Devon is taking over the decorations supply list, same date\n\nNext meeting Tues Oct 14, room 118","rules":[{"type":"numberedItems","count":5},{"type":"maxWords","max":70},{"type":"plainText"}],"mistakes":[{"title":"Asking for a summary","why":"The AI retells the whole meeting, theme vote and jokes included, instead of listing who does what.","fix":"Ask for the list: \"One numbered line per task that has an owner, nothing else.\"","checks":["numberedItems","r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total and it often lands 20% over.","fix":"Cap each line: \"each line under 10 words.\"","checks":["maxWords"]},{"title":"Not showing the shape","why":"Described in words, the format drifts: the AI puts dates first or adds bold labels like 'Owner:'.","fix":"Paste one example line: \"Ana - book the gym - Oct 9\".","checks":["r2","plainText"]},{"title":"Missing the late changes","why":"The AI reads the notes top to bottom and keeps the first owner and date it sees.","fix":"Add: \"If an owner or date changed later in the notes, use the final one.\"","checks":["r1"]},{"title":"Counting ideas as tasks","why":"The AI turns every suggestion into an action item, even ones nobody agreed to do.","fix":"Add: \"Only tasks someone agreed to own. Skip tabled ideas.\"","checks":["r0"]}],"promptHints":[{"label":"Shows an example line","patterns":["ana - book","who - what","like ['\"]","e\\.g\\.","for example"]},{"label":"Lists only owned tasks","patterns":["owner","volunteer","tabled","skip.{0,20}idea","someone agreed"]},{"label":"Uses the final details","patterns":["final","changed","latest","updated","devon"]},{"label":"Limits each line","patterns":["\\d+\\s*words","word (limit|count)","under \\d+","nothing else"]},{"label":"Asks for plain text","patterns":["plain","no bold","no markdown","no formatting","no headings"]}],"hint":"A single example line teaches the AI your format faster than a paragraph of rules. Show it one, and say which items count as tasks.","rubricLabels":["Includes all 5 owned tasks (DJ quote, gym booking, decorations supply list, printing budget check, theme post on Insta) and leaves out the photo booth idea, which has no owner","Uses the final details: the decorations supply list belongs to Devon (not Tyler), and the gym booking is due Oct 9 (not Oct 3)","Every line follows the example shape 'Who - what - by when', with the owner's name first and a date last"]}