{"id":"ind-hc-flu-vaccine-staff-deadline","audience":"healthcare","category":"writing-emails","technique":"grounding","title":"Remind staff about the flu shot documentation deadline","free":false,"task":"You're in employee health, reminding clinic staff to submit flu vaccine documentation. Write a first line with the corrected deadline, then exactly 3 numbered ways to submit, each under 12 words, then one line on who to contact, under 70 words, plain text. Name no one who hasn't submitted, and don't mention the consequences policy that's still under review. Write a prompt that gets you exactly that.","materialLabel":"The memo notes (attached to your prompt automatically)","material":"EMPLOYEE HEALTH NOTES - Summit Valley Clinics (fictional)\nFlu vaccine documentation deadline: Friday, Nov 21.\nCORRECTION (Nov 6, from HR): deadline extended to Monday, Dec 1 because of the vaccine shipment delay.\n\nWays to submit:\n- Get the shot free at the employee health office (Room B12), Tue/Thu 7-9 AM; we record it for you.\n- Upload a photo of your vaccine card or pharmacy receipt in the HR portal under \"Health Records.\"\n- Drop a paper copy in the locked box outside Room B12.\n- Medical or religious exemption requests: separate form, HR handles.\n\nContact: Employee Health, ext. 4410, or employeehealth@summitvalley.example\n\nStatus: 61 of 140 staff have submitted. Not yet: (list of 79 names attached - do not share).\nPending: leadership is reviewing whether missing documentation will mean masking or schedule changes. Not decided.","rules":[{"type":"numberedItems","count":3},{"type":"maxWords","max":70},{"type":"plainText"}],"mistakes":[{"title":"No fixed shape","why":"The AI writes a long memo with background and FAQs.","fix":"Be exact: \"Deadline line, exactly 3 numbered ways, then a contact line.\"","checks":["numberedItems","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 70 words\" and it often lands well over.","fix":"Cap each part instead: \"each way under 12 words.\"","checks":["maxWords"]},{"title":"Using the first deadline","why":"Nov 21 appears first; the correction is below it.","fix":"Add: \"The deadline is Monday, Dec 1 (extended).\"","checks":["r0"]},{"title":"Vague instructions","why":"The AI says \"submit through the usual channels\".","fix":"Add: \"List the 3 ways: Room B12, HR portal, locked box.\"","checks":["r1"]},{"title":"Pressure and naming","why":"The AI mentions how many haven't submitted or hints at masking rules.","fix":"Add: \"No names or counts. Don't mention consequences.\"","checks":["r2"]}],"promptHints":[{"label":"Uses the new deadline","patterns":["dec(ember)? 1","extended","correct"]},{"label":"Sets the number of ways","patterns":["\\b(3|three)\\b.{0,20}(ways|options|lines)"]},{"label":"Leaves out consequences","patterns":["consequence","masking","under review","not decided"]},{"label":"Protects privacy","patterns":["no names","don'?t (name|share)","count"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"Reminders work when they're clear and fair. Tell the AI the current deadline, the exact options, and what's not ready to share.","rubricLabels":["The first line gives the deadline as Monday, Dec 1 (never Friday, Nov 21)","The 3 numbered ways are: get the shot free at Room B12 (Tue/Thu 7-9 AM), upload a photo or receipt in the HR portal under Health Records, and drop a paper copy in the locked box outside B12","The last line gives the contact (ext. 4410 or employeehealth@summitvalley.example), and the memo names no one, gives no count of who hasn't submitted, and doesn't mention masking, schedule changes or consequences"]}