{"id":"ind-hc-nurse-managers-action-items","audience":"healthcare","category":"meetings","technique":"grounding","title":"Pull action items out of a nurse managers' meeting","free":false,"task":"You took notes at the nurse managers' meeting and need the action items for the shared tracker. Write exactly 4 numbered lines in the form \"Owner - task - due date\", sorted by due date, plain text, under 60 words. Include only tasks someone agreed to do, use the final owner for any task that changed hands, and skip discussion and ideas nobody took on. Write a prompt that gets you exactly that.","materialLabel":"Your meeting notes (attached to your prompt automatically)","material":"NURSE MANAGERS MEETING - Nov 6 - Westlake Regional Hospital (fictional)\nAttendees: Joy (Med-Surg), Kwame (ICU), Rita (ED), Pam (Education)\n\n- New IV pump training: Pam will send the sign-up link by Nov 20.\n- Holiday staffing: Rita will post the ED holiday sign-up sheet by Nov 12.\n- Someone suggested a staff wellness room. Everyone liked the idea, no one took it on.\n- Annual competency fair: Pam will book the conference room by Nov 14. Later in the meeting: Pam is out next week, so Joy will book the room instead, same date.\n- Discussion about parking garage construction, no action.\n- Badge readers on 4 West keep failing. Kwame will call facilities and get a fix date by Nov 10.\n- Joy asked if we can get more chairs for the break room. \"Maybe next budget.\"\n- Next meeting Dec 4.","rules":[{"type":"numberedItems","count":4},{"type":"maxWords","max":60},{"type":"plainText"}],"mistakes":[{"title":"No fixed shape","why":"The AI writes full meeting minutes with discussion and headings.","fix":"Be exact: \"Exactly 4 numbered lines: Owner - task - due date.\"","checks":["numberedItems","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 60 words\" and it often lands well over.","fix":"Cap each part instead: \"each task under 8 words.\"","checks":["maxWords"]},{"title":"Keeping meeting order","why":"The AI lists tasks in the order they came up, so the Nov 10 deadline lands last.","fix":"Add: \"Sort by due date, earliest first.\"","checks":["r0"]},{"title":"Missing the handoff","why":"Pam is named first for the room booking; the change comes later.","fix":"Add: \"Joy books the room (Pam is out).\"","checks":["r1"]},{"title":"Adding extras","why":"The AI adds an 'Unassigned' list and the next meeting date.","fix":"Add: \"Only the 4 lines, as Owner - task - due date.\"","checks":["r2"]}],"promptHints":[{"label":"Sets the number of items","patterns":["\\b(4|four)\\b.{0,20}(items|lines|tasks)"]},{"label":"Uses the final owner","patterns":["joy","final owner","changed hands","instead"]},{"label":"Skips ideas","patterns":["agreed","committed","skip (ideas|discussion)","no one took"]},{"label":"Sorts by due date","patterns":["sort","due date","earliest"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"Meeting notes mix decisions with chatter. Tell the AI what counts as an action item, who owns what now, and the order.","rubricLabels":["Lines are sorted by due date: Kwame (Nov 10), Rita (Nov 12), Joy (Nov 14), Pam (Nov 20)","The 4 tasks are the badge reader fix date, the ED holiday sign-up sheet, booking the competency fair room (owned by Joy, not Pam) and the IV pump training sign-up link","Every line is in the form 'Owner - task - due date' (dashes, no bold names or colons after names), and nothing else appears (no unassigned ideas, next meeting date or notes)"]}