{"id":"ind-tch-field-trip-parent-email","audience":"teachers","category":"writing-emails","technique":"audience","title":"Email families about a field trip with the deadline first","free":false,"task":"You're emailing families about next month's field trip. Write it under 90 words, plain text: the permission slip deadline and the corrected cost in the first sentence, then the date and what to send, then a quiet line that help with the cost is available by contacting you privately. Don't mention which students got help last time. Write a prompt that gets you exactly that.","materialLabel":"The trip details (attached to your prompt automatically)","material":"FIELD TRIP DETAILS - Ms. Okoye, Grade 3, Room 112 - Fairview Elementary (fictional)\nTrip: Lakeview Science Center (fictional)\nDate: Thursday, Dec 4, leaving 9:00 AM, back by 2:15 PM\nCost: $12 per student (bus + admission)\nCORRECTION from the office (Nov 6): the PTA is covering the bus, so the cost is now $7 per student.\nPermission slips: due Friday, Nov 21 (sent home in folders today)\nSend with your child: a bagged lunch with no glass containers, a water bottle, and a jacket.\nChaperones: need 4 parents; background check required (takes 2 weeks).\nHelp with the cost: available, families can email me privately at m.okoye@fairview.example.\n\nLast year: 5 families used the cost help (the Ramirez, Chen, and Osei families, among others).\nNote to self: buses must be ordered by Nov 24.","rules":[{"type":"maxWords","max":90},{"type":"plainText"}],"mistakes":[{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for \"under 90 words\" and it often lands well over.","fix":"Cap each part instead: \"5 sentences, each under 18 words.\"","checks":["maxWords"]},{"title":"Opening with excitement","why":"The AI starts \"We're so excited to announce...\" and the deadline is buried.","fix":"Add: \"First sentence: slips due Fri Nov 21, cost $7.\"","checks":["r0"]},{"title":"Using the old cost","why":"$12 appears first; the correction comes after.","fix":"Add: \"Cost is $7 (PTA covers the bus).\"","checks":["r0"]},{"title":"Leaving out what to send","why":"The AI covers the trip but forgets lunch rules.","fix":"Add: \"List: bagged lunch, no glass, water bottle, jacket.\"","checks":["r1"]},{"title":"Mishandling cost help","why":"The AI makes cost help a big paragraph or mentions last year's families.","fix":"Add: \"One quiet line about cost help with my email. Name no families.\"","checks":["r2"]},{"title":"Ignoring where it will be pasted","why":"AI loves bold and headings, which show up as stray ** and # symbols in the school email.","fix":"Name the place and the format: \"For the school email. Plain text, no bold or headings.\"","checks":["plainText"]}],"promptHints":[{"label":"Puts the deadline first","patterns":["first sentence","lead with","start with","deadline"]},{"label":"Uses the corrected cost","patterns":["\\$7","correct","pta"]},{"label":"Keeps cost help private","patterns":["private","discreet","quiet","no (family )?names"]},{"label":"Lists what to send","patterns":["lunch","what to (send|bring)","jacket"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words","word (limit|count)"]}],"hint":"Families skim school emails for the deadline. Tell the AI what goes first, which cost is current, and how to mention help with dignity.","rubricLabels":["The first sentence gives the Friday, Nov 21 permission slip deadline and the $7 cost (never $12)","Gives the trip date (Thursday, Dec 4) and what to send (bagged lunch with no glass, water bottle, jacket)","Mentions cost help in one short line with the private email, and names no families who used help before (no Ramirez, Chen or Osei)"]}