{"id":"lead-all-hands-agenda-timed-30-minutes","audience":"executives","category":"leadership-work","track":"leadership","level":"beginner","technique":"constraints","title":"Build a 30-minute all-hands agenda with fixed order and timings","free":false,"task":"Build the all-hands agenda in plain text: one line per item in the form HH:MM Item - speaker (minutes). Start at 10:00 and end at 10:30. The order is fixed: welcome, results, product demo, customer story, Q&A, close. Q&A must be 8 minutes or longer. Times must add to exactly 30 minutes. Last line: Total: 30 minutes.","materialLabel":"Requests from speakers (attached to your prompt automatically)","material":"All-hands, Thursday. Room booked 10:00-10:30 (hard stop; the next team has the room at 10:30).\n\nSpeakers\n- Welcome: Ana (CEO) - wants 2 minutes.\n- Results: Joel (CFO) - wants 8 minutes, can do 5.\n- Product demo: Priya (CPO) - wants 10 minutes, can do 6.\n- Customer story: Marco (Sales) - wants 5 minutes, can do 4.\n- Q&A: Ana - last time Q&A had 12 minutes and people liked it.\n- Close: Ana - 1 minute.\nTotal of wants: 2+8+10+5+12+1 = 38 minutes. Need to cut to 30.\nAlso: a raffle was proposed (3 minutes). Not on the agenda.","rules":[{"type":"maxWords","max":90},{"type":"plainText"}],"mistakes":[{"title":"Gaps or overrun","why":"The AI ends at 10:38.","fix":"Say: \"Times add to exactly 30 minutes, ending 10:30.\"","checks":["r0"]},{"title":"Cutting Q&A","why":"The AI shrinks Q&A to 5 minutes.","fix":"Say: \"Q&A is 8 minutes or longer.\"","checks":["r1"]},{"title":"Going below minimums","why":"The AI cuts the demo to 4 minutes.","fix":"Say: \"Respect each speaker's minimum.\"","checks":["r1"]},{"title":"Adding the raffle","why":"The AI adds a raffle item.","fix":"Say: \"Only the six items.\"","checks":["r2"]},{"title":"Markdown","why":"The AI uses a table.","fix":"Say: \"Plain text lines.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line: \"each line under 12 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Line format","patterns":["hh:mm","(minutes)"]},{"label":"Order","patterns":["order","welcome.*results"]},{"label":"Q&A","patterns":["q&a","8 minutes"]},{"label":"Total line","patterns":["total: 30 minutes"]},{"label":"Minimums","patterns":["can do","minimum"]}],"hint":"Give the line format, fixed order, the Q&A minimum and the total line.","rubricLabels":["Every line starts with a time, the order is welcome, results, product demo, customer story, Q&A, close, and the times run from 10:00 to 10:30 with no gaps","Q&A is 8 minutes or longer and no speaker gets less than the minimum they said they can do (results 5, demo 6, customer story 4)","The last line is exactly \"Total: 30 minutes\" and there is no raffle"]}