{"id":"lead-delegate-offsite-planning-email","audience":"managers","category":"leadership-work","track":"leadership","level":"intermediate","technique":"context","title":"Delegate offsite planning with clear limits and a done definition","free":false,"task":"Delegate planning of the team offsite to Rosa in an email. Plain text, subject first, under 150 words, with these labeled lines: Goal, Budget limit, Decide yourself, Ask me first, Done by. Use only the notes and the final figures. End with one sentence of thanks and nothing after it.","materialLabel":"Your notes (attached to your prompt automatically)","material":"Offsite planning handoff\n\n- Goal: a 1-day offsite for the 14-person team in January focused on the 2025 roadmap, not social events.\n- Budget: $4,200 total. Earlier I said $5,000 but Finance cut it to $4,200.\n- Rosa can pick the venue, catering and agenda order herself.\n- Rosa must ask me before: booking anything over $1,500, inviting people outside the team, or changing the date from Thursday Jan 23.\n- Done by: venue booked and agenda sent to me by Friday Dec 6.\n- She had lots of ideas about a ropes course. Not in scope.\n- Rosa is new (4 months) and a bit nervous about budgets. Say nothing about that.\n- Dietary needs list is in the team folder.","rules":[{"type":"maxWords","max":150},{"type":"plainText"}],"mistakes":[{"title":"Old budget","why":"The AI uses $5,000.","fix":"Say: \"Budget is $4,200 after Finance's cut.\"","checks":["r1"]},{"title":"Missing labels","why":"The AI writes friendly paragraphs.","fix":"Say: \"Use the five labels exactly.\"","checks":["r0"]},{"title":"Extra commentary","why":"The AI mentions the ropes course or reassures her about budgets.","fix":"Say: \"Leave out the ropes course and don't comment on her confidence.\"","checks":["r2"]},{"title":"Markdown","why":"The AI bolds labels.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line: \"each line under 25 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Labels","patterns":["goal","budget limit","decide yourself","ask me first","done by"]},{"label":"Final budget","patterns":["4,200","final","finance"]},{"label":"Ends with thanks","patterns":["thanks","last (sentence|line)","nothing after"]},{"label":"Leaves out","patterns":["ropes","nervous","leave out"]},{"label":"Plain","patterns":["plain text"]}],"hint":"List the labels, state the final budget, and say how the email ends.","rubricLabels":["Starts with a Subject line and then has the labeled lines Goal, Budget limit, Decide yourself, Ask me first and Done by","Budget limit is $4,200 (not $5,000), Ask me first covers booking over $1,500, inviting outsiders and changing Thursday Jan 23, and Done by is Friday Dec 6","Ends with a single sentence of thanks with nothing after it, and does not mention the ropes course or Rosa being nervous"]}