{"id":"lead-delegation-brief-bakery-template","audience":"small-business","category":"leadership-work","track":"leadership","level":"beginner","technique":"format","title":"Fill a delegation template for your shift lead","free":false,"task":"You own a small bakery and are handing the weekly supplier order to your shift lead, Marisol. Fill in this exact template in plain text, one field per line, in this order: Task, Owner, Deadline, Budget limit, Check with me before, Done looks like. Keep every field to one line. Use only the facts in the notes.","materialLabel":"Your notes (attached to your prompt automatically)","material":"Notes about the supplier order handoff\n\n- Marisol Diaz takes over the weekly flour and butter order starting this week.\n- Orders go to Greenfield Mills by phone or their portal. Cutoff: Wednesday 3 pm for Friday delivery.\n- Last month I spent about $1,900 a week. Marisol can spend up to $2,200 without asking me. Anything higher, or any new supplier, needs my OK first.\n- Old note: cutoff used to be Tuesday noon. That changed in June. It is Wednesday 3 pm now.\n- She should send me the confirmation email from Greenfield the same day.\n- I'd also like her to think about a second supplier someday, but that is not part of this handoff.\n- I'm away March 10-14, so she handles it alone that week.","rules":[{"type":"maxWords","max":120},{"type":"plainText"}],"mistakes":[{"title":"Missing or reordered labels","why":"The AI writes a paragraph or invents its own headings.","fix":"Say: \"Use these six labels, in this order, one per line.\"","checks":["r0"]},{"title":"Using the old deadline","why":"The AI picks Tuesday noon from the outdated note.","fix":"Say: \"Use the current cutoff, Wednesday 3 pm.\"","checks":["r1"]},{"title":"Adding extra duties","why":"The AI adds the second-supplier idea to Marisol's task.","fix":"Say: \"Only what is in this handoff. Leave out the second supplier.\"","checks":["r2"]},{"title":"Markdown clutter","why":"The AI bolds the labels and adds bullets.","fix":"Say: \"Plain text, no bold, no bullets.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each field: \"each field under 15 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Lists the six labels","patterns":["task.*owner.*deadline","template","fields?","labels?"]},{"label":"Sets the order","patterns":["in this order","order"]},{"label":"Keeps one line each","patterns":["one line","single line"]},{"label":"Says plain text","patterns":["plain text","no bold","no bullets"]},{"label":"Stays inside the notes","patterns":["only (the )?facts","from the notes","leave out"]}],"hint":"Give the AI the six field names in order and tell it which note is out of date and which idea is not part of the job.","rubricLabels":["The reply has the six labels Task, Owner, Deadline, Budget limit, Check with me before, Done looks like, each on its own line and in that order","Deadline is Wednesday 3 pm (not Tuesday noon) and Budget limit is $2,200 per week","Does not mention finding a second supplier as part of the task"]}