{"id":"lead-delegation-brief-fields","audience":"managers","category":"leadership-work","track":"leadership","level":"beginner","technique":"format","title":"Fill in a delegation brief with clear decision rights","free":false,"task":"You're handing the vendor fair planning to Jordan while you're on leave. Fill in a delegation brief with exactly these six fields in order, one line each: Task:, Why it matters:, Done looks like:, Decision rights:, Check-in:, Deadline:. Plain text, no bullets, under 120 words.","materialLabel":"Your notes on the handoff (attached to your prompt automatically)","material":"Handoff to Jordan - vendor fair (I'm out Nov 4-22)\n\nWhat: plan the spring vendor fair for our 40 restaurant clients. Book the venue, confirm 12 vendors, send invites.\nWhy: last year's fair brought in $85k in new orders and clients asked for it again.\nGood result: venue booked, 12 vendors confirmed, invites out to all 40 clients.\nMoney: Jordan can approve anything up to $500 on their own. Above $500, ask Wen (my director).\nCheck-ins: 15 min every Monday with Wen while I'm out.\nDeadline: invites out by Nov 15. Wait - venue only confirms on the 18th now, so invites out by Nov 20 instead.\n\nJordan's done events before but never with a budget this big ($6,000). The Riverside Hall contact is Pat, cell in the shared folder.\nJordan also asked if they can skip the Thursday team meeting - fine with me.","rules":[{"type":"maxWords","max":120},{"type":"plainText"},{"type":"maxBullets","max":0}],"mistakes":[{"title":"Letting the AI design the brief","why":"The AI writes a friendly paragraph or invents its own sections.","fix":"List the fields: \"Use exactly these 6 fields in order: Task:, Why it matters:, ...\"","checks":["r0"]},{"title":"Fuzzy decision rights","why":"The AI says 'use your judgment' and drops the $500 limit.","fix":"Add: \"Decision rights: Jordan approves up to $500; above that, ask Wen.\"","checks":["r1"]},{"title":"Using the old date","why":"The AI picks Nov 15 because it appears first.","fix":"Say: \"The deadline moved to Nov 20.\"","checks":["r2"]},{"title":"Adding formatting","why":"The AI bolds field names and adds bullets.","fix":"Add: \"Plain text, one line per field, no bullets or bold.\"","checks":["plainText","maxBullets"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead: \"each line under 15 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Names the fields","patterns":["task:","decision rights","done looks like","fields"]},{"label":"Spells out the money limit","patterns":["\\$?500","approve"]},{"label":"Uses the new deadline","patterns":["nov(ember)? 20","moved","new deadline"]},{"label":"Asks for plain text","patterns":["plain","no bullets","no bold"]}],"hint":"A delegation brief works when the person knows what they can decide alone. Give the AI the exact fields and the limits.","rubricLabels":["Has exactly the six fields in order, each starting its own line: Task:, Why it matters:, Done looks like:, Decision rights:, Check-in:, Deadline:","Decision rights says Jordan can approve up to $500 alone and must ask Wen above $500","Deadline is Nov 20 (not Nov 15)"]}