{"id":"lead-expense-approval-change-announcement","audience":"managers","category":"leadership-work","track":"leadership","level":"beginner","technique":"constraints","title":"Announce an expense approval change in a four-sentence email","free":false,"task":"Announce the new expense approval rule to your team in an email: plain text, subject line first, exactly 4 sentences in the body, under 90 words. Sentence 1 states the rule and the start date, sentence 2 gives the dollar thresholds, sentence 3 says what does not change, sentence 4 says where to ask. Use only the final policy.","materialLabel":"Policy notes (attached to your prompt automatically)","material":"Expense approval policy change (Finance memo, Oct 30)\n\n- Starting Monday Dec 2, all expenses over $500 need approval from your manager before you buy (not after).\n- Under $500: no change, you can submit after purchase as before.\n- Over $2,500: needs approval from the department head as well as your manager.\n- The first draft said $300 and Jan 6. The final memo says $500 and Dec 2.\n- Mileage claims, per diem and recurring software subscriptions already approved are not affected.\n- Questions: Finance helpdesk at finance-help@orchardworks.example.\n- Finance is also looking at a new corporate card. No details; don't mention.","rules":[{"type":"maxWords","max":90},{"type":"plainText"},{"type":"maxSentences","max":5}],"mistakes":[{"title":"Old thresholds","why":"The AI uses $300 and Jan 6.","fix":"Say: \"Final policy: $500 and Dec 2.\"","checks":["r1"]},{"title":"Wrong sentence count","why":"The AI writes a long email.","fix":"Say: \"Exactly four sentences after the subject line.\"","checks":["r0","maxSentences"]},{"title":"Mentioning the card","why":"The AI includes the card idea.","fix":"Say: \"Don't mention the corporate card.\"","checks":["r2"]},{"title":"Markdown","why":"The AI bolds amounts.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each sentence: \"each under 22 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Four sentences","patterns":["4 sentences","four"]},{"label":"Each sentence's job","patterns":["sentence 1","sentence 2"]},{"label":"Final policy","patterns":["final","dec 2","\\$500"]},{"label":"Contact","patterns":["finance-help","where to ask"]},{"label":"Plain","patterns":["plain text"]}],"hint":"Give each sentence a job and point to the final numbers.","rubricLabels":["The email has a Subject line followed by exactly four sentences in the body","Sentence 1 states that expenses over $500 need manager approval before purchase starting Monday Dec 2 (not $300 or Jan 6), and sentence 2 gives the $500 and $2,500 thresholds with who approves","Sentence 3 says under-$500 expenses, mileage, per diem and approved subscriptions do not change, sentence 4 gives finance-help@orchardworks.example, and the corporate card is not mentioned"]}