{"id":"lead-first-one-on-one-agenda-script","audience":"managers","category":"leadership-work","track":"leadership","level":"beginner","technique":"audience","title":"Write a first one-on-one agenda you can read to a new report","free":false,"task":"Write the agenda you will say aloud to open your first one-on-one with a new report, Ibrahim. Plain text, 5 short sentences, under 90 words, no bullets. Sentence 1 says how long the meeting is. Sentences 2-4 each state one topic you will cover, in the order of the notes. Sentence 5 asks what he wants to talk about. Do not mention performance ratings.","materialLabel":"Your plan (attached to your prompt automatically)","material":"First 1:1 with Ibrahim Sesay (starts Monday as an analyst on my team)\n\n- Time: 30 minutes, Monday 10:00.\n- Topics in order: (1) how he likes to receive feedback (2) what he needs in his first two weeks (access, laptop, intros), (3) how our weekly 1:1s will work: every Monday, he sets the agenda first.\n- I also want to ask about his career goals but that's for the second meeting.\n- I will mention team norms in the team meeting, not here.\n- Do not bring up performance reviews; his probation review is in 3 months.","rules":[{"type":"maxWords","max":90},{"type":"maxSentences","max":5},{"type":"plainText"}],"mistakes":[{"title":"Wrong order","why":"The AI jumps to career goals.","fix":"Say: \"Cover the three topics in the order of the notes.\"","checks":["r0"]},{"title":"Mentioning probation","why":"The AI brings up the review.","fix":"Say: \"No performance ratings or probation.\"","checks":["r2"]},{"title":"No closing question","why":"The AI ends with a statement.","fix":"Say: \"Sentence 5 asks what he wants to talk about.\"","checks":["r1"]},{"title":"Too long","why":"The AI writes 8 sentences.","fix":"Say: \"Exactly 5 sentences.\"","checks":["maxSentences"]},{"title":"Markdown","why":"The AI uses bullets.","fix":"Say: \"Plain spoken sentences.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each sentence: \"each under 17 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Five sentences","patterns":["5 sentences","five"]},{"label":"Order","patterns":["order","first","last"]},{"label":"Topics","patterns":["feedback","two weeks","weekly"]},{"label":"Question","patterns":["ask","what he wants"]},{"label":"Leaves out","patterns":["performance","probation","don'?t mention"]}],"hint":"Give each sentence a job, say the order of topics, and what not to bring up.","rubricLabels":["Sentence 1 says the meeting is 30 minutes and the next three sentences cover feedback preferences, first-two-weeks needs, and how weekly Monday 1:1s will work, in that order","The last sentence asks Ibrahim what he wants to talk about","Does not mention performance ratings, probation, career goals or team norms"]}