{"id":"lead-four-day-week-staff-faq","audience":"small-business","category":"leadership-work","track":"leadership","level":"advanced","technique":"grounding","title":"Answer staff questions about a 4-day week pilot honestly","free":false,"task":"You're announcing a 4-day week pilot at your print shop, and your notes conflict with your accountant's email. Write exactly 5 numbered questions staff will ask (Q1: to Q5:), each followed by an answer line starting \"A:\" under 25 words. Where the accountant's email changed something, use the email. Anything not decided gets the answer \"Not decided yet; we'll tell you by Jan 15.\" Plain text, under 230 words.","materialLabel":"Your notes and the accountant's email (attached to your prompt automatically)","material":"My notes - 4-day week pilot, Inkwell Print Co (14 staff)\n\n- Pilot runs Feb 3 to Apr 25 (12 weeks).\n- Everyone works Mon-Thu, 9 hours a day (36 hrs), same pay as now (40 hrs).\n- Friday: shop closed to walk-ins, but one person on rotation answers phones from home.\n- Overtime: anything over 36 hours paid at time-and-a-half.\n- If it works we keep it. If not, back to 5 days in May.\n- Not sure yet how PTO works (do we count a day as 8 or 9 hours?).\n- Not sure yet if the rush-order fee changes.\n\nEmail from our accountant (Dee), Jan 6:\n\"Quick flag on the pilot: for payroll and state rules, overtime has to stay over 40 hours a week, not 36. I'd recommend keeping that as is and check with an employment lawyer if you want to change it. Also, the Friday phone rotation needs to be paid hours, it can't be on top of the 36 for free.\"\n\nStaff have been asking: Will my pay change? Do I work Fridays? What about overtime? What about PTO? What if it doesn't work?","rules":[{"type":"questionCount","count":5},{"type":"maxWords","max":230},{"type":"plainText"}],"mistakes":[{"title":"Using your first draft","why":"The AI uses the 36-hour overtime line from your notes and misses the accountant's correction.","fix":"Add: \"Where Dee's email changes something, use the email: overtime is over 40 hours.\"","checks":["r1"]},{"title":"Guessing on open items","why":"The AI invents a PTO rule to sound complete.","fix":"Add: \"For anything not decided, answer: Not decided yet; we'll tell you by Jan 15.\"","checks":["r2"]},{"title":"Writing a memo instead","why":"The AI writes an announcement with headings and no Q&A.","fix":"Show the shape: \"Q1: ... then A: ... on the next line, exactly 5.\"","checks":["r0","questionCount"]},{"title":"Bold questions","why":"The AI bolds every question.","fix":"Add: \"Plain text, no bold.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead: \"each line under 15 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Fixes the Q&A shape","patterns":["q1","a:","\\b(5|five)\\b.{0,15}question"]},{"label":"Resolves the conflict","patterns":["accountant","dee","email","40 hours"]},{"label":"Handles open items","patterns":["not decided","jan(uary)? 15"]},{"label":"Caps each answer","patterns":["under \\d+ words","\\d+\\s*words"]},{"label":"Asks for plain text","patterns":["plain","no bold"]}],"hint":"When two sources disagree, tell the AI which one wins. And give it the exact words to use when something isn't decided, so it doesn't make up an answer.","rubricLabels":["Has exactly 5 questions labeled Q1: to Q5:, each followed by an answer line starting 'A:'","The overtime answer says overtime is over 40 hours a week (from the accountant's email), not over 36, and if Friday phone rotation is mentioned it is paid hours","The PTO answer is exactly or nearly 'Not decided yet; we'll tell you by Jan 15.'; the pay answer says pay stays the same"]}