{"id":"lead-inbox-top-five-actions-today","audience":"managers","category":"leadership-work","track":"leadership","level":"beginner","technique":"constraints","title":"Pick the five emails that need action today and drop the rest","free":false,"task":"From your inbox summary, list the 5 emails that need your action today. Write exactly 5 numbered lines in the form: 1. Sender - action - by time. Order by deadline, earliest first. Skip emails that need no action, are FYI, or have a deadline after today. Today is Tuesday Nov 12. Use the latest message in each thread.","materialLabel":"Inbox summary (attached to your prompt automatically)","material":"Inbox, Tuesday Nov 12, 8:00 am\n\n1. Ana (Finance): Approve the Q4 travel budget by 5 pm today.\n2. Newsletter from the industry association: FYI.\n3. Ben (HR): Sign the intern offer letter by noon today.\n4. Carla (Customer): Wants a call about the invoice; first said anytime today, later said \"after 3 pm today only\".\n5. Dev (Engineering): Review the incident report before the 2 pm postmortem.\n6. Eli (Sales): Please send the pricing deck by Friday.\n7. Fran (Facilities): The conference room is being painted next week. FYI.\n8. Gus (Legal): Please review the vendor contract by Thursday.\n9. Hana (Exec): Asks you to attend the 4 pm leadership sync today (accept or decline by 10 am).\n10. A promo from the ticketing site.","rules":[{"type":"numberedItems","count":5},{"type":"maxWords","max":85}],"mistakes":[{"title":"Using Carla's first message","why":"The AI says anytime today.","fix":"Say: \"Use the latest message: after 3 pm.\"","checks":["r1"]},{"title":"Including later deadlines","why":"The AI includes the Friday and Thursday items.","fix":"Say: \"Only items with a deadline today.\"","checks":["r2"]},{"title":"Wrong order","why":"The AI orders by sender seniority.","fix":"Say: \"Order by deadline, earliest first.\"","checks":["r1"]},{"title":"Wrong format","why":"The AI uses bullets.","fix":"Say: \"Format: 1. Sender - action - by time.\"","checks":["r0","numberedItems"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line: \"each line under 14 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Format","patterns":["1\\.\\s*sender","action","by time"]},{"label":"Order","patterns":["earliest first","deadline"]},{"label":"Skips","patterns":["fyi","skip","after today"]},{"label":"Latest","patterns":["latest"]},{"label":"Five","patterns":["5 (numbered )?lines","five"]}],"hint":"Show the line format, ask for deadline order, and say which emails to skip.","rubricLabels":["Exactly five numbered lines in the form Sender - action - by time covering Hana (reply by 10 am), Ben (noon), Dev (before 2 pm), Carla (call after 3 pm) and Ana (5 pm)","The lines are in deadline order: Hana 10 am, Ben noon, Dev 2 pm, Carla after 3 pm, Ana 5 pm, and use Carla's later message (after 3 pm today only)","Eli, Gus, Fran, the newsletter and the promo are not included"]}