{"id":"lead-keep-or-switch-tool-recommendation-pm","audience":"product-managers","category":"leadership-work","track":"leadership","level":"intermediate","technique":"constraints","title":"Recommend keep-or-switch for a tool with a clear break-even number","free":false,"task":"Decide whether to keep your analytics tool or switch. Reply in plain text: line 1 \"Recommend: keep\" or \"Recommend: switch\"; line 2 the 12-month cost of keeping as a sum; line 3 the 12-month cost of switching as a sum including one-time costs; line 4 the break-even or saving in dollars; line 5 one risk of your pick from the notes. Use the latest quote.","materialLabel":"Tool comparison (attached to your prompt automatically)","material":"Current tool: Chartly. $1,450/month. Contract renews Jan 1; can cancel with 30 days' notice.\n\nNew tool: Metrix.\n- Quoted $980/month in October. Updated quote Nov 11: $1,090/month (price increase after we asked for SSO).\n- One-time migration: $6,000 (vendor services) plus about 40 hours of our analyst time at $60/hour internal cost.\n- Metrix has the 3 dashboards we need; the 4th (retention cohorts) is \"on the roadmap for Q2\", not shipped.\n- 11 of 12 power users said in a survey they prefer Metrix.\n\nNotes: Use 12 months for both. The cohort dashboard is used by the CFO weekly.","rules":[{"type":"maxWords","max":100},{"type":"plainText"}],"mistakes":[{"title":"Old quote","why":"The AI uses $980.","fix":"Say: \"Use the updated quote: $1,090/month.\"","checks":["r1"]},{"title":"Forgetting one-time costs","why":"The AI compares monthly costs only.","fix":"Say: \"Include $6,000 migration and 40 hours at $60.\"","checks":["r1"]},{"title":"Risking an unshipped feature","why":"The AI treats the roadmap feature as available.","fix":"Say: \"The cohort dashboard is not shipped; name it as the risk.\"","checks":["r2"]},{"title":"No pick first","why":"The AI discusses first.","fix":"Say: \"Line 1: Recommend: keep or Recommend: switch, plain text.\"","checks":["r0","plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line: \"each line under 25 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Pick first","patterns":["recommend:","first line"]},{"label":"Sums","patterns":["sum","x 12","math"]},{"label":"Latest quote","patterns":["updated","latest","1,090"]},{"label":"Risk","patterns":["risk"]},{"label":"Plain","patterns":["plain text"]}],"hint":"Give the five-line layout, ask for sums, and say which quote to use.","rubricLabels":["Line 1 is \"Recommend: keep\" or \"Recommend: switch\", and the cost lines show sums: keeping is $1,450 x 12 = $17,400","Switching uses the updated $1,090/month: 1,090 x 12 = $13,080 plus $6,000 plus 40 x $60 = $2,400, a total of $21,480, so keeping is $4,080 cheaper","The risk line cites a real risk of the chosen option from the notes (for example 11 of 12 power users prefer Metrix if the pick is keep, or the unshipped retention cohorts dashboard the CFO uses weekly if the pick is switch)"]}