{"id":"lead-meeting-cadence-table","audience":"managers","category":"leadership-work","track":"leadership","level":"intermediate","technique":"constraints","title":"Redesign your team's meeting load and show the hours saved","free":false,"task":"Your team says there are too many meetings. Make a table with columns Meeting | Decision | New cadence | Hours saved per week, where Decision is exactly one of Keep, Cut or Change. Weekly 1:1s must stay as they are. Under the table write one line starting \"Total saved:\" with the sum shown as an addition. No headings or bold, under 180 words.","materialLabel":"Meeting audit and survey (attached to your prompt automatically)","material":"Meeting audit - Design team (8 people), hours per person per week\n\n- Monday planning, 1 hr weekly. Survey: \"useful, but could be 30 min.\"\n- Daily stand-up, 15 min x 5 = 1.25 hrs. Survey: \"we just read Jira aloud.\"\n- Weekly 1:1s, 30 min. Survey: \"most valuable meeting we have.\"\n- Thursday design critique, 2 hrs weekly. Survey: \"great when there's work to show, wasted when there isn't.\"\n- Friday status review with PM, 1 hr weekly. Survey: \"duplicates Monday planning.\"\n- Monthly all-hands, 1 hr. Company-wide, not ours to change.\n\nIdeas from the team:\n- Stand-up: move to async in Slack, keep a live one on Mondays only (15 min).\n- Critique: keep it but only 1 hr.\n- Monday planning: 30 min.\n- Friday status: cut it, PM reads the planning notes instead.\n\nMy manager wants the change plan by Friday and asked me not to touch anything other teams run.","rules":[{"type":"maxWords","max":180},{"type":"plainText"},{"type":"maxBullets","max":0}],"mistakes":[{"title":"Cutting the wrong meeting","why":"The AI trims 1:1s or the all-hands to save more time.","fix":"Add: \"Weekly 1:1s stay. The all-hands isn't ours to change.\"","checks":["r1"]},{"title":"Free-form decisions","why":"The AI writes 'Consider shortening' instead of a clear call.","fix":"Say: \"Decision is exactly one of Keep, Cut or Change.\"","checks":["r0"]},{"title":"Hiding the total","why":"The AI gives a total with no working, or none at all.","fix":"Ask: \"One line: Total saved: with the addition shown.\"","checks":["r2"]},{"title":"Wrapping it in a report","why":"The AI adds a title, headings and bullet recommendations.","fix":"Say: \"Only the table and the total line. No headings, bold or bullets.\"","checks":["plainText","maxBullets"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead: \"each line under 15 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Names the columns","patterns":["column","table","hours saved"]},{"label":"Fixes the decision labels","patterns":["keep","cut","change"]},{"label":"Protects the 1:1s","patterns":["1:1","one-on-one"]},{"label":"Asks for a total","patterns":["total","sum","add"]},{"label":"Keeps it plain","patterns":["no headings","no bold","no bullets"]}],"hint":"Give the AI your fixed rules (what can't change), the exact decision labels, and make it show how the saved hours add up.","rubricLabels":["Has a table with the columns Meeting | Decision | New cadence | Hours saved per week, and each Decision cell is exactly Keep, Cut or Change","Weekly 1:1s are Keep with 0 hours saved; the monthly all-hands is not changed (Keep, or left out as not ours to change)","Ends with a 'Total saved:' line showing the addition (0.5 + 1 + 1 + 1 = 3.5 hours per person per week)"]}