{"id":"lead-meeting-decline-agenda-request-email","audience":"managers","category":"leadership-work","track":"leadership","level":"beginner","technique":"tone","title":"Reply to a meeting invite asking for an agenda and a role","free":false,"task":"Reply to a peer's meeting invite politely asking for what you need before you accept. Plain text, under 70 words. Line 1: Subject: Re: Pricing sync. Three sentences in the body: first thanks, second asks for an agenda by Tuesday, third asks what decision or input is expected from you. Last line exactly: I'll confirm once I see the agenda. No criticism of how meetings are run.","materialLabel":"The invite and your notes (attached to your prompt automatically)","material":"Invite from Louis Becker: \"Pricing sync, Thursday 3 pm, 60 minutes, Conf Room B. Please come!\" No agenda, 9 invitees.\n\nYour notes\n- You have no idea why you are invited. Louis owns pricing; you own onboarding.\n- You can free up Thursday 3 pm if there is a reason.\n- You need the agenda by Tuesday (so you can prepare).\n- Louis's last three meetings had no agenda and ran 20 minutes over. Don't criticize.\n- Louis's title: Director of Pricing.\n- You don't want to say \"I'm too busy\".","rules":[{"type":"maxWords","max":70},{"type":"plainText"}],"mistakes":[{"title":"Complaining","why":"The AI mentions past meetings with no agenda.","fix":"Say: \"No criticism of how meetings are run.\"","checks":["r2"]},{"title":"Excuse","why":"The AI says 'I'm too busy'.","fix":"Say: \"Don't say you're busy.\"","checks":["r2"]},{"title":"Wrong ending","why":"The AI ends with 'Best'.","fix":"Say: \"End with the exact last line.\"","checks":["r1"]},{"title":"Missing ask","why":"The AI asks for the agenda only.","fix":"Say: \"Also ask what decision or input is expected from you.\"","checks":["r0"]},{"title":"Markdown","why":"The AI bolds.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap it: \"each sentence under 18 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Exact subject","patterns":["subject","re: pricing sync"]},{"label":"Three sentences","patterns":["three sentences","3 sentences"]},{"label":"Agenda by Tuesday","patterns":["agenda","tuesday"]},{"label":"Exact ending","patterns":["last line","exactly"]},{"label":"No criticism","patterns":["don'?t criticize","no criticism"]}],"hint":"Give the exact subject and ending, the three sentences' jobs, and what not to say.","rubricLabels":["Line 1 is exactly \"Subject: Re: Pricing sync\" followed by a body of three sentences (thanks, agenda by Tuesday, what input is expected from you)","The last line is exactly \"I'll confirm once I see the agenda.\"","The reply does not criticize how meetings are run, does not mention the past meetings running over and does not say the writer is too busy"]}