{"id":"lead-monday-priorities-checklist-cafe","audience":"small-business","category":"leadership-work","track":"leadership","level":"beginner","technique":"constraints","title":"Turn a messy to-do dump into a five-item Monday checklist","free":false,"task":"You manage a small print shop and have only 3 hours Monday morning. Make a checklist of exactly the tasks that fit, in order of what happens first, in plain text. Each line starts with [ ] then the task and its minutes in parentheses. The total must be 180 minutes or less, and the last line states the total as: Total: N minutes. Leave off anything that does not fit and name the one you dropped in a final line starting Dropped:.","materialLabel":"Your to-do dump (attached to your prompt automatically)","material":"Monday to-do (everything in my head)\n\n- Call the paper supplier about the late pallet - 15 min, must be before 9 or they close the order window\n- Reprint the Lopez wedding invitations, customer picks up at noon - 90 min\n- Invoice 6 open jobs - 40 min\n- Fix the label printer jam - 25 min (the supplier said they'd cover it, ignore: it's already fixed Friday)\n- Reorder toner - 20 min\n- Train the new hire on the cutter - 60 min\n- Update the website hours - 10 min\n\nI think the website thing is nice to have. Toner is at 2 weeks left.","rules":[{"type":"maxWords","max":90},{"type":"plainText"}],"mistakes":[{"title":"Wrong order","why":"The AI sorts by importance and puts the 9 am call anywhere.","fix":"Say: \"Order by time: the supplier call before 9 goes first.\"","checks":["r0"]},{"title":"Including a finished task","why":"The AI lists the printer jam fix that is already done.","fix":"Say: \"The jam is already fixed; leave it out.\"","checks":["r1"]},{"title":"Not adding up","why":"The AI includes everything and the total passes 180.","fix":"Say: \"Total must be 180 minutes or less; show it as Total: N minutes.\"","checks":["r2"]},{"title":"Markdown checkboxes","why":"The AI uses '- [ ]' bullets and bold.","fix":"Say: \"Plain text; each line starts with [ ].\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each task: \"each task under 8 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Specifies the checkbox format","patterns":["\\[ \\]","checklist","checkbox"]},{"label":"Asks for minutes","patterns":["minutes","min"]},{"label":"States the time cap","patterns":["180","3 hours"]},{"label":"Asks for dropped and total lines","patterns":["dropped","total"]},{"label":"Plain text","patterns":["plain text","no bold"]}],"hint":"Give the line format, the 180-minute cap, and the two ending lines. Point out what is already done.","rubricLabels":["Every checklist line starts with \"[ ] \" and gives the task with minutes in parentheses, and the supplier call comes first","The label printer jam is not on the checklist (it was already fixed) and the lines add up to 180 minutes or fewer","The last two lines are \"Dropped:\" naming exactly one task and \"Total: N minutes\" with N matching the checklist"]}