{"id":"lead-one-on-one-agenda-timed-from-notes","audience":"managers","category":"leadership-work","track":"leadership","level":"intermediate","technique":"format","title":"Build a timed 30-minute one-on-one agenda from three weeks of notes","free":false,"task":"Build the agenda for Thursday's one-on-one with Rafa in plain text with exactly four lines, labeled Carry-over:, His topics:, My topics:, Career: in that order. End each line with the minutes in parentheses, like (8 min). The four times add up to exactly 30. Carry-over is only items still open, and His topics are the ones he asked for. Put the longest time on His topics.","materialLabel":"Notes from the last three one-on-ones (attached to your prompt automatically)","material":"Rafa Lindqvist - running notes\n\nWk 1: he asked for a standing desk (done, delivered Wk 2). I promised to ask Finance about the training budget (still open). He is unsure how to handle a client who emails him at night (still open).\nWk 2: we talked about the dashboard bug (fixed). He wants to move from reports to forecasting; we agreed to revisit.\nWk 3 (just ended): he asked for time next week on the Q2 planning workload and on the new on-call rota. I want to give him feedback on the client presentation from Tuesday and remind him about the March security training.\n\nCareer: he said he'd like 10 minutes on the forecasting move whenever there is time.\n\nReminder: the one-on-one is 30 minutes. I tend to run over, so don't make my topics long.","rules":[{"type":"maxWords","max":90},{"type":"plainText"}],"mistakes":[{"title":"Listing closed items","why":"The AI includes the standing desk and the dashboard bug.","fix":"Say: \"Carry-over is only items still open.\"","checks":["r1"]},{"title":"Times that do not add up","why":"The AI picks times that sum to 28 or 35.","fix":"Say: \"The four times add up to exactly 30.\"","checks":["r0"]},{"title":"Wrong emphasis","why":"The AI gives the manager the most time.","fix":"Say: \"Put the longest time on His topics.\"","checks":["r2"]},{"title":"Wrong labels","why":"The AI uses headings and bullets.","fix":"Say: \"Exactly four lines with these labels in order.\"","checks":["r0"]},{"title":"Markdown","why":"The AI bolds labels.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Lists the four labels","patterns":["carry-over:","his topics:","my topics:","career:"]},{"label":"Minutes format","patterns":["\\(8 min\\)","minutes in parentheses","min\\)"]},{"label":"Add up to 30","patterns":["30","add up"]},{"label":"Open items only","patterns":["still open","only items"]},{"label":"Longest on his topics","patterns":["longest"]}],"hint":"List the four labels, the minutes format and total, and the rule for Carry-over.","rubricLabels":["Has exactly four lines starting Carry-over:, His topics:, My topics: and Career: in that order, each ending with minutes in parentheses that add up to exactly 30","Carry-over lists only the open items (the training budget question and the late-night client emails), not the standing desk or the dashboard bug","His topics are the Q2 planning workload and the on-call rota and have the longest time, My topics are the presentation feedback and the security training, and Career is the forecasting move"]}