{"id":"lead-one-on-one-followup-email-private-notes","audience":"managers","category":"leadership-work","track":"leadership","level":"beginner","technique":"constraints","title":"Email a report the follow-ups from your one-on-one","free":false,"task":"You are Sam, a manager. Write a follow-up email to Maya from your notes. The first line is the subject, exactly: Subject: Follow-ups from Tuesday. Then list her two action items and your two as dash bullets, each with its date. End with the exact line: Next 1:1: Thursday, May 15. Plain text, under 90 words, and leave out your private notes.","materialLabel":"Your 1:1 notes (attached to your prompt automatically)","material":"1:1 with Maya Chen, Tue May 6\n\n- Maya will send the vendor shortlist to Paul by Fri May 9.\n- Maya will draft the onboarding doc outline, first draft by May 16.\n- I (Sam) will ask Finance about her conference budget and reply by May 9.\n- I will introduce her to Lena Ortiz in Design by May 12.\n- Talked about workload: she feels stretched across two projects.\n- Our next 1:1 was Tue May 13. We agreed to move it to Thursday May 15.\n\nPrivate, for me only: worried she may be job hunting. Her pace is slower than Jordan's. Promotion talk is not for this email.","rules":[{"type":"maxWords","max":90},{"type":"plainText"},{"type":"maxBullets","max":4}],"mistakes":[{"title":"Wrong subject or ending","why":"The AI invents its own subject and a friendly sign-off.","fix":"Say: \"First line exactly Subject: Follow-ups from Tuesday. Last line exactly Next 1:1: Thursday, May 15.\"","checks":["r0"]},{"title":"Missing or wrong bullets","why":"The AI blends the actions into paragraphs or drops a date.","fix":"Say: \"Four dash bullets, two for Maya and two for me, each with its date.\"","checks":["r1","maxBullets"]},{"title":"Leaking private notes","why":"The AI treats every line of the notes as usable.","fix":"Say: \"Leave out my private notes and anything about her workload.\"","checks":["r2"]},{"title":"Markdown","why":"The AI bolds names and dates.","fix":"Say: \"Plain text, no bold.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Gives the exact subject","patterns":["subject","follow-ups from tuesday"]},{"label":"Names the new next-1:1 date","patterns":["may 15","thursday"]},{"label":"Asks for four dash bullets","patterns":["four","4 (dash )?bullets","dash"]},{"label":"Keeps private notes out","patterns":["private","leave out","don't (mention|include)"]},{"label":"Plain text","patterns":["plain text"]}],"hint":"Give the exact first and last lines, say how many bullets, and tell it which notes to leave out.","rubricLabels":["The first line is exactly \"Subject: Follow-ups from Tuesday\" and the email ends with the exact line \"Next 1:1: Thursday, May 15\"","Has exactly four dash bullets: Maya sends the vendor shortlist by May 9, Maya drafts the onboarding outline by May 16, Sam replies on the conference budget by May 9, Sam introduces her to Lena Ortiz by May 12","Does not mention job hunting, Jordan, promotion, or her feeling stretched or her workload"]}