{"id":"lead-prioritize-cafe-tomorrow","audience":"small-business","category":"leadership-work","track":"leadership","level":"advanced","technique":"constraints","title":"Rank a pile of urgent jobs to fit the hours you really have","free":false,"task":"Everything at your cafe feels urgent, but tomorrow you and one employee have 12 hours combined. Rank the jobs in a table with columns Rank | Job | Hours | Running total, using this order: safety or legal deadlines first, then supplier or customer deadlines, then the rest. The running total must never pass 12. End with one line starting \"Deferred:\" naming what waits and why. No headings or bold, under 200 words.","materialLabel":"Tomorrow's job list (attached to your prompt automatically)","material":"To do TOMORROW (Tue) - me + Sam, about 6 hours each\n\n- Catering order for Brightwater Dental lunch, Friday. Prep sauces + bake ahead, about 4 hours. They paid a deposit.\n- Fix the walk-in cooler door seal before Thursday's health re-inspection. About 2 hours.\n- Redo the menu boards for the new prices. About 3 hours.\n- Interview the line cook candidate (Lou), 1 hour, already scheduled 2 pm.\n- Inventory count for the supplier order, due Wednesday noon. About 2 hours.\n- Instagram post for the weekend special. 1 hour.\n- Clean out the back storage room. About 3 hours.\n\nText from Brightwater (came in tonight): \"So sorry, we need to move our lunch to NEXT Friday the 21st, same order.\"\n\nSam can't lift heavy things this week (back).","rules":[{"type":"maxWords","max":200},{"type":"plainText"},{"type":"maxBullets","max":0}],"mistakes":[{"title":"Missing the late text","why":"The AI plans 4 hours of catering prep that's no longer due this week.","fix":"Add: \"Brightwater moved to next Friday, so defer that prep.\"","checks":["r2"]},{"title":"Ranking by gut feel","why":"The AI puts the paying customer first and the health fix later.","fix":"Give the order: \"Safety or legal first, then supplier or customer deadlines, then the rest.\"","checks":["r0"]},{"title":"Ignoring the hours","why":"The AI lists every job as if time were unlimited.","fix":"Add: \"Show a running total of hours that never goes over 12.\"","checks":["r1"]},{"title":"Over-formatting","why":"The AI adds a title, headings and bold labels.","fix":"Say: \"Just the table and one Deferred: line. No headings or bold.\"","checks":["plainText","maxBullets"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead: \"each line under 15 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Gives the capacity","patterns":["12 hours","\\b12\\b","capacity"]},{"label":"Gives the ranking rule","patterns":["safety","legal","deadline"]},{"label":"Asks for a running total","patterns":["running total","add up","cumulative"]},{"label":"Catches the change","patterns":["brightwater","moved","next friday","21"]},{"label":"Asks for a deferred line","patterns":["deferred","wait","postpone"]}],"hint":"When everything is urgent, give the AI your real limit and your ranking rule, and make it show the hours adding up.","rubricLabels":["Rank 1 is the cooler door seal (2 hours, health re-inspection) and rank 2 is the inventory count (supplier order due Wednesday noon)","The Running total column adds up correctly row by row and never goes above 12","Ends with a line starting 'Deferred:' that names the Brightwater catering prep because the lunch moved to next Friday the 21st"]}