{"id":"lead-recurring-meetings-keep-cut-table","audience":"managers","category":"leadership-work","track":"leadership","level":"intermediate","technique":"constraints","title":"Decide which recurring meetings to keep, cut or shorten with a rule","free":false,"task":"Audit six recurring meetings with this rule: Keep if it has a decision or a named owner for outputs; Shorten if it is over 30 minutes and has no decisions; Cut if it has fewer than 4 attendees who speak and no decisions. Output a markdown table with columns Meeting, Verdict, Hours saved per month (4 weeks), where hours are shown as the meeting minutes x attendees x number of times, divided by 60. If both the Shorten and Cut conditions apply, the verdict is Cut. Do not guess; apply the rule only.","materialLabel":"Meeting inventory (attached to your prompt automatically)","material":"Weekly meetings (4 per month)\n\n1. Monday planning - 60 min, 8 attendees. Decides sprint scope; owner: Priya.\n2. Wednesday status call - 60 min, 10 attendees. Only 3 people speak. No decisions are made. No outputs.\n3. Thursday design review - 45 min, 6 attendees. Decisions on designs; notes by Omar.\n4. Friday metrics review - 45 min, 7 attendees. Slides are read aloud, no decisions, 5 people speak.\n5. Tuesday vendor sync - 30 min, 4 attendees. No decisions; only 2 people speak.\n6. Monthly all-team update - 90 min, 20 attendees. Decisions on process changes; owner: Priya. (Held once per month, not weekly.)\n\nFor shortened meetings assume the new length is 30 minutes.\nUpdate: meeting 4 now has 6 attendees, not 7.","rules":[{"type":"maxWords","max":150}],"mistakes":[{"title":"Cutting by feel","why":"The AI cuts the metrics review.","fix":"Say: \"Apply the rule exactly.\"","checks":["r1"]},{"title":"Using the old attendee count","why":"The AI uses 7.","fix":"Say: \"Meeting 4 has 6 attendees.\"","checks":["r2"]},{"title":"Wrong hours","why":"The AI forgets to multiply by attendees and 4 weeks.","fix":"Say: \"Hours = minutes x attendees x 4 / 60.\"","checks":["r2"]},{"title":"Wrong columns","why":"The AI changes the table.","fix":"Say: \"Columns: Meeting, Verdict, Hours saved per month.\"","checks":["r0"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap it: \"short meeting names, numbers in the last column.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Columns","patterns":["meeting","verdict","hours saved"]},{"label":"Rule","patterns":["keep if","shorten","cut"]},{"label":"Math","patterns":["minutes x","attendees","/ 60"]},{"label":"Update","patterns":["update","6 attendees"]},{"label":"Only table","patterns":["only (the )?table"]}],"hint":"Name the columns, give the rule and the formula, and note the update.","rubricLabels":["The output is a markdown table with columns Meeting, Verdict and Hours saved per month, and six rows","Meetings 1, 3 and 6 are Keep, meetings 2 and 5 are Cut, and meeting 4 is Shorten","Hours saved are calculated per the instructions with the update: meeting 2 saves 60 x 10 x 4 / 60 = 40 hours, meeting 5 saves 30 x 4 x 4 / 60 = 8 hours, meeting 4 saves (45-30) x 6 x 4 / 60 = 6 hours, and Keep rows show 0"]}