{"id":"lead-reorg-memo-five-headings","audience":"executives","category":"leadership-work","track":"leadership","level":"advanced","technique":"constraints","title":"Write a reorg memo with five headings and only approved facts","free":false,"task":"Write the reorg memo in plain text under 190 words with exactly these headings on their own lines: What is changing, Why, Who is affected, When, What happens next. Include in What is changing exactly one sentence. State a fact under Who is affected only if the notes mark it approved. Any not-yet-approved item must not appear. HR reviews before sending: add as the final line HR to review before sending.","materialLabel":"Reorg notes (attached to your prompt automatically)","material":"Reorg: merging Data Science and Analytics into one Insights team.\n\nAPPROVED (HR and Legal, Nov 8)\n- Effective Jan 13, Data Science (7 people) and Analytics (5 people) become one team called Insights, 12 people, led by Maya Chen.\n- Current Analytics lead Orrin Hale becomes Principal Analyst under Maya.\n- No one's pay or title changes at this time.\n- Reason: both teams build overlapping dashboards; stakeholders get two answers to the same question.\n- Team meeting Dec 3, 10 am.\n- Individual conversations with managers happen by Dec 13.\n\nNOT APPROVED\n- Possible reductions in contractor spend: no decision.\n- Changes to team locations: under discussion.\n- Whether the Insights team gets a new budget: no decision.","rules":[{"type":"maxWords","max":190},{"type":"plainText"}],"mistakes":[{"title":"Sharing unapproved items","why":"The AI mentions contractor spend or budget.","fix":"Say: \"Include only approved facts.\"","checks":["r2"]},{"title":"Missing headings","why":"The AI writes a narrative.","fix":"Say: \"Use the five headings in order.\"","checks":["r0"]},{"title":"Missing facts","why":"The AI is vague about Orrin or the dates.","fix":"Say: \"Use Maya Chen, Orrin Hale, Jan 13, Dec 3, Dec 13.\"","checks":["r1"]},{"title":"No HR line","why":"The AI ends with a sign-off.","fix":"Say: \"Final line: HR to review before sending.\"","checks":["r2"]},{"title":"Markdown","why":"The AI bolds headings.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each section: \"each section under 35 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Headings","patterns":["what is changing","why","who is affected","when","what happens next"]},{"label":"Approved only","patterns":["approved","only"]},{"label":"Facts","patterns":["maya chen","orrin","jan 13"]},{"label":"HR line","patterns":["hr to review"]},{"label":"Plain","patterns":["plain text"]}],"hint":"List the five headings in order, say approved facts only, and give the final HR line.","rubricLabels":["Has exactly the headings What is changing, Why, Who is affected, When and What happens next on their own lines in that order, with a single sentence under What is changing","The memo states that Insights has 12 people led by Maya Chen, Orrin Hale becomes Principal Analyst, no pay or title changes at this time, effective Jan 13, team meeting Dec 3 at 10 am and conversations by Dec 13","Contractor spend, locations and budget are not mentioned, and the last line is exactly \"HR to review before sending\""]}