{"id":"lead-retro-actions-email-owners-dates","audience":"product-managers","category":"leadership-work","track":"leadership","level":"beginner","technique":"tone","title":"Email the team the retro actions with one owner and one date each","free":false,"task":"Write the follow-up email after the retro. Plain text, subject first, under 100 words. Start the body with the sentence: Here are the three actions we agreed. Then exactly 3 numbered lines in the form: 1. Action - Owner - Date. End with: Reply by Thursday if I got anything wrong. Use only agreed actions and the final owners.","materialLabel":"Retro notes (attached to your prompt automatically)","material":"Retro, Nov 12 - Team Orbit\n\nAgreed actions:\n- Add a test checklist to every pull request template. Owner: Cho. By Nov 19.\n- Pair on the checkout bug for one hour each day this week. Owner: Alma. Start Nov 13. (Dev was first named, but Dev is on leave; Alma took it.)\n- Move standup from 9:30 to 9:15. Owner: Ravi. Starting Nov 18.\n\nIdeas discussed but NOT agreed:\n- Remove Friday meetings.\n- Buy a team espresso machine.\n- Switch bug tracker.\n\nCho will also sometimes mention that the test checklist could include accessibility tests; not agreed.","rules":[{"type":"maxWords","max":100},{"type":"plainText"},{"type":"numberedItems","count":3}],"mistakes":[{"title":"Naming the old owner","why":"The AI assigns the pairing to Dev.","fix":"Say: \"Alma took the checkout bug.\"","checks":["r1"]},{"title":"Adding unagreed ideas","why":"The AI lists the espresso machine.","fix":"Say: \"Only the three agreed actions.\"","checks":["r2"]},{"title":"Wrong opening","why":"The AI starts with 'Hi team'.","fix":"Say: \"Start the body with: Here are the three actions we agreed.\"","checks":["r0"]},{"title":"Formatting","why":"The AI adds bold and bullets.","fix":"Say: \"Plain text, numbered lines.\"","checks":["plainText","numberedItems"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line: \"each action line under 14 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Opening sentence","patterns":["here are the three actions"]},{"label":"Line format","patterns":["action - owner - date"]},{"label":"Ending","patterns":["reply by thursday"]},{"label":"Only agreed","patterns":["agreed","only"]},{"label":"Plain","patterns":["plain text"]}],"hint":"Give the exact opening, the line format and the exact closing sentence.","rubricLabels":["After the Subject line the body begins with exactly \"Here are the three actions we agreed.\" and has three numbered lines in the form Action - Owner - Date","The actions are the test checklist (Cho, Nov 19), the checkout bug pairing (Alma, Nov 13) and the standup move (Ravi, Nov 18)","It ends with \"Reply by Thursday if I got anything wrong.\" and does not include the unagreed ideas"]}