{"id":"lead-retro-plan-timeboxed-agenda","audience":"product-managers","category":"leadership-work","track":"leadership","level":"beginner","technique":"constraints","title":"Plan a 45-minute retro with timeboxes that add up","free":false,"task":"Plan a 45-minute sprint retro for 8 people. Write a plain-text agenda with one line per segment in the form HH:MM-HH:MM Segment - how it runs, starting at 14:00. The segments must be consecutive, add up to exactly 45 minutes, and include: check-in, gather data, vote, discuss top item, actions, close. Last line: Total: 45 minutes. Use the facts about the team.","materialLabel":"Facilitation notes (attached to your prompt automatically)","material":"Retro planning notes - Sprint 22, Thursday at 14:00\n\n- 8 people, 3 remote on video. Remote people can't use the physical wall; use a shared board link.\n- Last retro ran 70 minutes and nothing got decided because we discussed three topics.\n- Rule from last time: discuss only the top-voted item; park the rest.\n- Each person gets 3 votes.\n- Sticky notes: 5 minutes of silent writing works better than talking.\n- Actions need an owner and a date before anyone leaves.\n- Our scrum master, Pam, facilitates. I'm just helping.\n- Retro must end by 14:45 because of the sales demo at 15:00.","rules":[{"type":"maxWords","max":150},{"type":"plainText"}],"mistakes":[{"title":"Time gaps","why":"The AI leaves gaps or ends at 15:00.","fix":"Say: \"Consecutive segments from 14:00 to 14:45.\"","checks":["r0","r1"]},{"title":"Discussing everything","why":"The AI plans discussion of all topics.","fix":"Say: \"Discuss only the top-voted item.\"","checks":["r2"]},{"title":"Missing remote setup","why":"The AI uses a physical wall.","fix":"Say: \"Use a shared board link for remote people.\"","checks":["r2"]},{"title":"Markdown","why":"The AI uses a table.","fix":"Say: \"Plain text lines.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line: \"each line under 20 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Line format","patterns":["hh:mm","14:00"]},{"label":"Six segments","patterns":["check-in","gather","vote","actions","close"]},{"label":"Adds to 45","patterns":["45 minutes","add up"]},{"label":"Only top item","patterns":["top.?voted","only"]},{"label":"Shared board","patterns":["shared board","remote"]}],"hint":"Give the time format, the six segments, the total, and the team constraints.","rubricLabels":["Has six consecutive timed lines starting at 14:00 with no gaps, covering check-in, gather data, vote, discuss top item, actions and close","The times add up to exactly 45 minutes, ending at 14:45, and the last line is Total: 45 minutes","The vote line says 3 votes each, the gather line mentions silent writing on the shared board, and the discuss line covers only the top-voted item"]}