{"id":"lead-return-from-leave-welcome-back-email","audience":"managers","category":"leadership-work","track":"leadership","level":"intermediate","technique":"grounding","title":"Write a welcome-back email with a phased return plan","free":false,"task":"Write a welcome-back email to Tasha in plain text, under 110 words. The first line is exactly: Subject: Welcome back, Tasha. Include her first-day schedule and her working pattern for the first weeks, using the HR email where it is newer than your notes. Never mention why she was away. End with the line: Reply with any questions.","materialLabel":"Your notes and the HR email (attached to your prompt automatically)","material":"My notes (written Aug 20):\n- Tasha returns Monday Sep 8 after 12 weeks away.\n- Mon 10:00: catch-up with me, 30 minutes. Afternoon is protected from meetings so she can clear email.\n- Tue 9:30: team standup resumes for her.\n- Handover doc from Marcus (who covered) is in the shared drive under Team > Handover.\n- Plan was a full five-day week from the start.\n- Reason for her leave: medical, confidential.\n\nHR email (Sep 2): Tasha will return on a phased plan, four days a week (off Fridays) through Fri Oct 3, then full time from Mon Oct 6. HR asks that her workload for the four weeks be reduced accordingly.","rules":[{"type":"maxWords","max":110},{"type":"plainText"}],"mistakes":[{"title":"Using the old five-day plan","why":"The AI follows the older notes.","fix":"Say: \"Use the HR email where it is newer.\"","checks":["r2"]},{"title":"Mentioning the leave reason","why":"The AI writes \"I hope you are feeling better\".","fix":"Say: \"Never mention why she was away.\"","checks":["r2"]},{"title":"Missing schedule details","why":"The AI is vague about the first day.","fix":"Say: \"Include Monday, Tuesday and where the handover doc is.\"","checks":["r1"]},{"title":"Missing exact lines","why":"The AI writes its own subject and sign-off.","fix":"Say: \"First and last lines exactly as given.\"","checks":["r0"]},{"title":"Markdown","why":"The AI bolds days.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Gives the subject and ending","patterns":["subject: welcome back","reply with any questions"]},{"label":"Says to use the newer HR email","patterns":["hr email","newer","latest"]},{"label":"Bans the leave reason","patterns":["never mention","why she was away","reason"]},{"label":"Asks for schedule items","patterns":["monday","standup","handover"]},{"label":"Plain text","patterns":["plain text"]}],"hint":"Give the exact first and last lines, name which source wins, and say what must never be mentioned.","rubricLabels":["The first line is exactly \"Subject: Welcome back, Tasha\" and the last line is exactly \"Reply with any questions.\"","Includes the Monday 10:00 catch-up, protected afternoon, Tuesday 9:30 standup and the handover doc location","States four days a week, off Fridays, through Oct 3 with full time from Oct 6 (not a five-day week from the start), and does not mention medical reasons or why she was away"]}