{"id":"lead-sbi-vague-feedback-rewrite","audience":"managers","category":"leadership-work","track":"leadership","level":"beginner","technique":"tone","title":"Rewrite vague feedback as Situation-Behavior-Impact for HR review","free":false,"task":"Your draft feedback for Tomas is vague. Rewrite it as three labeled lines, in plain text: Situation, Behavior, Impact. Use only the facts in the notes and describe what he did, not what he is like. Add a final line exactly: HR to review before this is shared. Do not suggest a rating, a raise or any consequence.","materialLabel":"Your draft and notes (attached to your prompt automatically)","material":"My draft: \"Tomas has a bad attitude in meetings and doesn't take ownership. He needs to be more of a team player.\"\n\nWhat I actually saw:\n- Tuesday Oct 8, weekly planning meeting with 9 people. Tomas had his laptop open and answered a client chat during the Q3 roadmap discussion.\n- When Lena asked him for the status of the API migration, he said \"I'd have to check\" and she waited about 30 seconds.\n- The migration update was then given by Lena herself, and the meeting ran 10 minutes over.\n- Two weeks ago Tomas stayed late to fix the release bug and got great thanks from the support team.\n- Another manager told me he might be job hunting. I have no proof.","rules":[{"type":"maxWords","max":110},{"type":"plainText"}],"mistakes":[{"title":"Judging the person","why":"The AI keeps 'bad attitude' or 'not a team player' in the rewrite.","fix":"Say: \"Describe only what he did. Ban words like attitude and team player.\"","checks":["r1"]},{"title":"Missing the three labels","why":"The AI writes a paragraph of feedback.","fix":"Say: \"Three lines labeled Situation, Behavior, Impact.\"","checks":["r0"]},{"title":"Repeating a rumor","why":"The AI works the job-hunting gossip into the feedback.","fix":"Say: \"Leave out anything unproven, like the job-hunting rumor.\"","checks":["r2"]},{"title":"Markdown formatting","why":"The AI bolds the labels.","fix":"Say: \"Plain text, no bold.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line: \"each line under 30 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Names the SBI structure","patterns":["situation","behavior","impact","sbi"]},{"label":"Wants observable facts","patterns":["observable","what he did","facts","not .*attitude"]},{"label":"Bans judgment words","patterns":["attitude","team player","ban","avoid"]},{"label":"Adds the HR line","patterns":["hr","review"]},{"label":"Plain text","patterns":["plain text","no bold"]}],"hint":"Give the three labels, tell it to describe actions rather than character, and say what to leave out.","rubricLabels":["Has the labels Situation, Behavior, Impact on separate lines, with Situation naming the Oct 8 planning meeting","Behavior describes observable actions (laptop open, answering a client chat, saying he'd have to check) and uses none of the words attitude, team player or ownership","The last line is exactly \"HR to review before this is shared\" and the reply does not mention job hunting or suggest a rating, raise or consequence"]}