{"id":"lead-staff-meeting-agenda-fields-shop","audience":"small-business","category":"leadership-work","track":"leadership","level":"beginner","technique":"format","title":"Fill a weekly staff meeting agenda with timed items","free":false,"task":"Fill the weekly staff meeting agenda for your hardware store. Plain text, one line per item in the form HH:MM Item - who (minutes). Start 08:00, end 08:20, items consecutive, in this order: sales numbers, deliveries, safety reminder, schedule changes, questions. The times must add to exactly 20 minutes. Last line: Notes by: and a name from the notes.","materialLabel":"Your notes (attached to your prompt automatically)","material":"Wednesday staff meeting, 8:00-8:20 (store opens 8:30).\n\n- Sales numbers: Dana, 4 minutes.\n- Deliveries: Ortiz, 5 minutes (the lumber truck is due Thursday).\n- Safety reminder: Mehmet, 3 minutes (forklift rules).\n- Schedule changes: Dana, 3 minutes. \n- Questions: everyone, 5 minutes.\nTotal of those: 20 minutes.\nUpdate: Ortiz asked to cut deliveries to 3 minutes and add the extra 2 minutes to questions.\nNotes taker this week: Lina (it rotates; was Pablo last week).\nCoffee is provided by Mehmet. (Not an agenda item.)","rules":[{"type":"maxWords","max":80},{"type":"plainText"}],"mistakes":[{"title":"Old durations","why":"The AI keeps deliveries at 5.","fix":"Say: \"Deliveries is 3 minutes; questions 7.\"","checks":["r1"]},{"title":"Gaps in the times","why":"The AI leaves gaps or ends at 08:25.","fix":"Say: \"Consecutive lines ending at 08:20.\"","checks":["r0"]},{"title":"Wrong note taker","why":"The AI picks Pablo.","fix":"Say: \"Notes by Lina this week.\"","checks":["r2"]},{"title":"Markdown","why":"The AI uses a table.","fix":"Say: \"Plain text lines.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line: \"each line under 10 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Line format","patterns":["hh:mm","(minutes)"]},{"label":"Order","patterns":["in this order","sales numbers"]},{"label":"Total","patterns":["20 minutes","add up"]},{"label":"Update","patterns":["update","3 minutes"]},{"label":"Notes line","patterns":["notes by"]}],"hint":"Give the line format, the order, the total time and the notes-taker line.","rubricLabels":["Five consecutive lines in the form HH:MM Item - who (minutes) from 08:00 to 08:20 in the required order","Deliveries is 3 minutes (the update) and questions is 7 minutes, with the times adding to exactly 20 minutes","The last line is Notes by: Lina and coffee is not an agenda item"]}