{"id":"lead-team-split-change-email","audience":"managers","category":"leadership-work","track":"leadership","level":"intermediate","technique":"tone","title":"Announce a team split with empathy and only the facts","free":false,"task":"Your team lead Rosa is leaving and her 10-person team is being split between you and another manager. Write the email to the team: a subject line starting \"Change:\", then who moves where and from what date, a line starting \"What stays the same:\", and a line starting \"Not decided yet:\". Keep it under 180 words, plain text, warm but factual, and don't share why Rosa is leaving.","materialLabel":"Your notes from HR and your director (attached to your prompt automatically)","material":"Notes - call with Director (Hannah) + HR (Luis), Thu\n\nRosa Mendes (lead, Billing Ops) last day is Nov 29. She's leaving for family reasons, she told me privately, she does NOT want this shared. She'll tell people herself she's moving on.\n\nPlan (confirmed):\n- Billing Ops (10 people) splits as of Dec 2.\n- Invoicing pod (Kai, Mina, Theo, Ola, Ravi) reports to me.\n- Collections pod (Ana, Jules, Femi, Sara, Ike) reports to Dana Roy.\n- Same desks, same systems, same pay and titles. Tuesday stand-up stays.\n\nNot decided:\n- Whether we backfill Rosa's lead role (Hannah decides in January).\n- Whether the month-end close checklist gets a new owner or splits.\n\nHannah's draft subject line was \"Exciting new chapter for Billing Ops!!\" - team won't love that, they're already nervous after the rumors.\n\nRosa's farewell coffee: Nov 27, 3 pm, kitchen.","rules":[{"type":"maxWords","max":180},{"type":"plainText"}],"mistakes":[{"title":"Copying the hype subject line","why":"The AI reuses 'Exciting new chapter!' because it's in the notes.","fix":"Say: \"Subject line starts with Change: and states the change plainly.\"","checks":["r0","r2"]},{"title":"Mixing confirmed and open items","why":"The AI blends what's decided with what isn't, so people can't tell which is which.","fix":"Ask for two labeled lines: \"What stays the same:\" and \"Not decided yet:\".","checks":["r1"]},{"title":"Sharing private details","why":"The AI explains why Rosa is leaving because the notes say it.","fix":"Add: \"Don't give any reason for Rosa leaving.\"","checks":["r2"]},{"title":"Formatting like a press release","why":"The AI adds bold headers and long paragraphs.","fix":"Add: \"Plain text email, under 140 words.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead: \"each line under 15 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Fixes the subject line","patterns":["subject","change:"]},{"label":"Labels what stays and what's open","patterns":["stays the same","not decided","undecided"]},{"label":"Protects private details","patterns":["family","reason","private","don'?t share"]},{"label":"Sets the tone","patterns":["warm","calm","factual","empath","nervous"]},{"label":"Sets a word limit","patterns":["\\d+\\s*words"]}],"hint":"Nervous teams read change emails line by line. Tell the AI the exact labels, what is private, and the tone you want.","rubricLabels":["Starts with a subject line beginning 'Change:'; the body says the team splits on Dec 2 and names which pod reports to whom (Invoicing to me, Collections to Dana Roy)","Includes a line beginning 'What stays the same:' (desks, systems, pay and titles, Tuesday stand-up) and a line beginning 'Not decided yet:' (backfilling Rosa's role, the month-end checklist owner)","Does not mention family reasons or any reason for Rosa leaving, and avoids hype like 'exciting new chapter'"]}