{"id":"lead-training-request-partial-yes-email","audience":"managers","category":"leadership-work","track":"leadership","level":"beginner","technique":"constraints","title":"Reply to a training request with a partial yes","free":false,"task":"Reply to Dani as her manager in plain text, under 85 words. The first line is exactly: Subject: Your training request. Say yes to the course that fits the budget, say no to the other and give the reason with the numbers, and tell her when she can ask again. End with the line: Thanks for asking, Dani.","materialLabel":"Dani's request and the budget rule (attached to your prompt automatically)","material":"Message from Dani Okoye (Tue):\n\"Hi, could I do two courses this year? Advanced Excel, $450, Apr 8-9, and Leadership 101, $620, May 20-21. I think both would help me take on the monthly reports.\"\n\nFacts for you:\n- Each person's training budget is $500 per year. Dani has used $0 this year.\n- The budget resets on Jan 1 each year.\n- April 8-9 is a quiet stretch for the team; May 20-21 is the week of the audit.\n- Next year's training requests open on Dec 1.\n- You value Dani's work on the monthly reports.","rules":[{"type":"maxWords","max":85},{"type":"plainText"}],"mistakes":[{"title":"Approving both","why":"The AI says yes to both to be kind.","fix":"Say: \"Yes to the course within the $500 budget, no to the other.\"","checks":["r1"]},{"title":"No numbers in the reason","why":"The AI says \"budget constraints\".","fix":"Say: \"Give the reason with the numbers.\"","checks":["r1"]},{"title":"Promising next year","why":"The AI says Leadership 101 is approved next year.","fix":"Say: \"Tell her when she can ask again; don't promise approval.\"","checks":["r2"]},{"title":"Missing exact lines","why":"The AI writes its own subject and sign-off.","fix":"Say: \"First and last lines exactly as given.\"","checks":["r0"]},{"title":"Markdown","why":"The AI bolds course names.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Gives the subject line","patterns":["subject: your training request"]},{"label":"Says yes to one, no to the other","patterns":["yes to","say no","budget"]},{"label":"Asks for numbers in the reason","patterns":["numbers","\\$"]},{"label":"Mentions when to ask again","patterns":["ask again","dec 1","next year"]},{"label":"Gives the ending line","patterns":["thanks for asking"]}],"hint":"Give the exact first and last lines, and say which course gets yes, which gets no, and what to say about next time.","rubricLabels":["The first line is exactly \"Subject: Your training request\" and the last line is exactly \"Thanks for asking, Dani.\"","Says yes to Advanced Excel ($450, Apr 8-9) and no to Leadership 101 because $620 is over the $500 yearly budget","Tells her she can ask again when next year's requests open on Dec 1 (or when the budget resets Jan 1) without promising approval"]}