{"id":"lead-urgent-important-sort-table","audience":"managers","category":"leadership-work","track":"leadership","level":"beginner","technique":"constraints","title":"Sort eight tasks into an urgent and important table","free":false,"task":"Sort these eight tasks into a markdown table with columns Task, Urgent (yes/no), Important (yes/no), Do. Do must be one of Now, Schedule, Delegate or Drop, following this rule: urgent and important = Now; important only = Schedule; urgent only = Delegate; neither = Drop. Use the deadlines in the notes as of today, Wednesday Nov 6. Urgent means due within 2 days. Output only the table.","materialLabel":"Your task list (attached to your prompt automatically)","material":"Today is Wednesday Nov 6. Manager's task list\n\n1. Approve vacation requests for the team - due Friday Nov 8 (payroll cutoff). Part of my job.\n2. Prepare Q4 plan presentation for the director - due Nov 20. Key to next year's headcount.\n3. Reply to vendor survey - due Nov 7. Optional, no one will notice.\n4. Fix the printer settings on floor 2 - due Nov 6 (today). Facilities can do it.\n5. Reorganize my email folders - no deadline.\n6. Coach Jade on her first client presentation - her presentation is Friday Nov 8. Important for her growth.\n7. Order team lunch for the Nov 15 celebration - due Nov 12.\n8. Submit expense report - due Nov 7. Needed to be reimbursed $640.\n\nNote: I earlier marked item 8 as not important; I now consider it important because of the $640.","rules":[{"type":"maxWords","max":170}],"mistakes":[{"title":"Wrong columns","why":"The AI invents columns like Priority.","fix":"Say: \"Columns exactly: Task, Urgent, Important, Do.\"","checks":["r0"]},{"title":"Ignoring the rule","why":"The AI sorts by feeling.","fix":"Say: \"Follow the rule: urgent = due within 2 days of Nov 6.\"","checks":["r1"]},{"title":"Using the old importance","why":"The AI marks the expense report unimportant.","fix":"Say: \"Item 8 is now important.\"","checks":["r1"]},{"title":"Mislabeling Schedule","why":"The AI says Now for the Nov 20 presentation.","fix":"Say: \"Not urgent + important = Schedule.\"","checks":["r2"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap it: \"short task names under 6 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Columns","patterns":["task","urgent","important","do"]},{"label":"States the rule","patterns":["rule","urgent and important","now"]},{"label":"Defines urgent","patterns":["2 days","within"]},{"label":"Latest update","patterns":["now (consider|important)","update"]},{"label":"Only the table","patterns":["only the table","no text"]}],"hint":"Name the columns, give the Do mapping, define urgent by date, and mention the changed item.","rubricLabels":["The output is a markdown table with columns Task, Urgent, Important and Do, and eight data rows","Items 1, 6 and 8 are Now, item 4 is Delegate, and item 5 is Drop","Item 2 is Schedule (important, due Nov 20, not urgent) and item 3 is Delegate or Drop-consistent with its labels (urgent, not important means Delegate)"]}