{"id":"lead-vacation-handoff-checklist","audience":"managers","category":"leadership-work","track":"leadership","level":"beginner","technique":"context","title":"Create a vacation coverage handoff checklist your backup can follow","free":false,"task":"You are out Dec 16-27. Write a handoff checklist for your backup, Ike, in plain text with exactly 6 lines. Each line starts with [ ] and has the form: what - who - by when. Put the item with the earliest date first. Use only the notes and the real dates, and do not include anything Ike should not touch.","materialLabel":"Your notes (attached to your prompt automatically)","material":"Handoff notes before my leave (Dec 16-27)\n\n- Weekly sales report goes to the VP every Monday 9 am. Ike takes it Dec 16 and Dec 23. Template is in the Reports folder.\n- Payroll approvals: due Dec 18 and Dec 24 by noon. Ike has access already. Go through Lena in HR if there are questions.\n- The Hartley client contract renewal: due Dec 20. Draft is done; Ike only needs to send it to legal (Priya) by Dec 17 and chase signature.\n- Do NOT touch the budget spreadsheet; Finance is rebuilding it.\n- Customer escalations: call me only if a customer threatens to cancel. Otherwise Ike decides.\n- Team vacation calendar: Ike should check it Dec 13 to see who else is out.\n- Update: I said payroll approval was Dec 19 last week; Payroll moved it to Dec 18.\n- I will have no email Dec 21-27 but will check Dec 17 evening.","rules":[{"type":"maxWords","max":150},{"type":"plainText"}],"mistakes":[{"title":"Wrong order","why":"The AI lists by importance.","fix":"Say: \"Earliest date first.\"","checks":["r0"]},{"title":"Old payroll date","why":"The AI uses Dec 19.","fix":"Say: \"Payroll moved the approval to Dec 18.\"","checks":["r1"]},{"title":"Including the off-limits item","why":"The AI adds the budget spreadsheet.","fix":"Say: \"Don't include the budget spreadsheet.\"","checks":["r2"]},{"title":"Wrong count","why":"The AI lists 8 items.","fix":"Say: \"Exactly 6 lines starting with [ ].\"","checks":["r0"]},{"title":"Markdown","why":"The AI uses bullets and bold.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each line: \"each line under 22 words.\"","checks":["maxWords"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 12 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Line format","patterns":["what - who - by when","\\[ \\]"]},{"label":"Order","patterns":["earliest","by date","in order"]},{"label":"Count","patterns":["6 lines","six"]},{"label":"Corrections","patterns":["moved","update","dec 18"]},{"label":"Leaves out","patterns":["do not","budget","off.limits"]}],"hint":"Give the line format, the order, the count, and the exclusions.","rubricLabels":["The reply has exactly 6 lines, each starting with \"[ ]\" in the form what - who - by when, and the earliest date (Dec 13 calendar check) comes first","Payroll approval uses Dec 18 (not Dec 19) and the Hartley contract line says send to legal (Priya) by Dec 17","No line tells Ike to use the budget spreadsheet"]}