{"id":"lead-vendor-renewal-call-checklist-legal-flag","audience":"managers","category":"leadership-work","track":"leadership","level":"intermediate","technique":"verification","title":"Build a vendor renewal call checklist and flag a clause for Legal","free":false,"task":"Prepare for the renewal call in plain text with exactly 4 lines. Lines 1 to 3 start with [ ] and are questions to ask the vendor, one each about auto-renewal, price increases and ending early, each naming its section number. Line 4 starts with \"Ask Legal:\" and raises the liability clause by section number without saying whether it is acceptable. Use only the contract excerpt. Each line is under 28 words.","materialLabel":"Contract excerpt and our notes (attached to your prompt automatically)","material":"Brightdesk Support Software - Master Subscription Agreement (excerpt)\n\n4.2 Renewal. This agreement renews automatically for successive 12-month terms unless either party gives written notice of non-renewal at least 60 days before the term ends. The current term ends March 31.\n\n7.1 Fees. Vendor may increase fees on renewal by up to 8 percent per year on 30 days' notice.\n\n9.3 Limitation of liability. Vendor's total liability for any claim is limited to the fees paid in the prior three months.\n\n11.1 Termination. Customer may terminate for cause on 30 days' written notice if a material breach is not cured. There is no right to terminate for convenience.\n\nOur notes: our internal calendar shows the non-renewal notice deadline as Jan 30. We pay $48,000 a year. Support quality has been uneven since July. The vendor has offered a 3-year discount we have not reviewed.","rules":[{"type":"maxWords","max":110},{"type":"plainText"}],"mistakes":[{"title":"Giving a legal opinion","why":"The AI says the liability cap is too low.","fix":"Say: \"Raise section 9.3 for Legal without saying if it is acceptable.\"","checks":["r2"]},{"title":"No section numbers","why":"The AI asks generic questions.","fix":"Say: \"Each line names its section number.\"","checks":["r1"]},{"title":"Statements instead of questions","why":"The AI writes advice.","fix":"Say: \"Lines 1 to 3 are questions for the vendor.\"","checks":["r1"]},{"title":"Wrong shape","why":"The AI writes extra lines or a summary.","fix":"Say: \"Exactly 4 lines: three [ ] lines and one Ask Legal: line.\"","checks":["r0"]},{"title":"Markdown","why":"The AI bolds sections.","fix":"Say: \"Plain text.\"","checks":["plainText"]},{"title":"Trusting the AI to count words","why":"AI is bad at counting. Ask for a total word limit and it often lands over it.","fix":"Cap each part instead, for example: \"each line under 15 words.\"","checks":["maxWords"]}],"promptHints":[{"label":"Fixes the line format","patterns":["\\[ \\]","ask legal:"]},{"label":"Requires section numbers","patterns":["section number","4\\.2","7\\.1"]},{"label":"Says no legal conclusion","patterns":["without saying","acceptable","legal"]},{"label":"Restricts to the excerpt","patterns":["only the contract","excerpt"]},{"label":"Caps length","patterns":["under \\d+ words"]}],"hint":"Give the four-line format, require section numbers, and say what Legal gets asked.","rubricLabels":["Has exactly four lines: three starting with [ ] and a fourth starting with \"Ask Legal:\"","The three questions cite section 4.2 (non-renewal notice, Jan 30), section 7.1 (the 8 percent increase) and section 11.1 (no termination for convenience), each as a question","The Ask Legal line cites section 9.3 and the three-month fee cap without saying whether it is acceptable or conclusions on enforceability"]}